BYLAWS OF THE UNIVERSITY SENATE AT THE UNIVERSITY OF MARYLAND

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Amended on May 3, 2019

TABLE OF CONTENTS

ARTICLE 1 - AUTHORIZATION ...................................................................................................................3
ARTICLE 2 - MEMBERSHIP ........................................................................................................................3
ARTICLE 3 - MEETINGS..............................................................................................................................5
ARTICLE 4 - EXECUTIVE COMMITTEE ......................................................................................................6
ARTICLE 5 - COMMITTEES OF THE SENATE............................................................................................8
ARTICLE 6 - STANDING COMMITTEE SPECIFICATIONS .......................................................................12
6.1 Academic Procedures and Standards Committee......................................................................................... 12
6.2 Campus Affairs Committee ............................................................................................................................ 12
6.3 Committee on Committees............................................................................................................................. 13
6.4 Educational Affairs Committee....................................................................................................................... 14
6.5 Elections, Representation, and Governance Committee............................................................................... 14
6.6 Equity, Diversity, & Inclusion Committee ....................................................................................................... 15
6.7 Faculty Affairs Committee .............................................................................................................................. 15
6.8 Programs, Curricula, and Courses Committee .............................................................................................. 16
6.9 Staff Affairs Committee .................................................................................................................................. 17
6.10 Student Affairs Committee ............................................................................................................................. 18
6.11 Student Conduct Committee.......................................................................................................................... 18
ARTICLE 7 - SPECIAL COMMITTEE ON UNIVERSITY FINANCE............................................................18
ARTICLE 8 - UNIVERSITY COUNCILS......................................................................................................20
ARTICLE 9 - UNIVERSITY COUNCIL SPECIFICATIONS..........................................................................22
9.1 University Library Council .............................................................................................................................. 22
9.2 University Research Council .......................................................................................................................... 23
9.3 University IT Council ...................................................................................................................................... 23
ARTICLE 10 - THE ATHLETIC COUNCIL..................................................................................................24
ARTICLE 11 - DUTIES OF THE EXECUTIVE SECRETARY AND DIRECTOR..........................................25
ARTICLE 12 - ANNUAL TRANSITION OF THE SENATE..........................................................................26
APPENDIX 1 - BYLAWS OF THE UNIVERSITY LIBRARY COUNCIL.......................................................28
APPENDIX 2 - BYLAWS OF THE UNIVERSITY RESEARCH COUNCIL ..................................................31
APPENDIX 3 - BYLAWS OF THE UNIVERSITY IT COUNCIL ...................................................................31
APPENDIX 4 - CHARTER OF THE UNIVERSITY ATHLETIC COUNCIL...................................................35
APPENDIX 5 - PROCEDURES FOR ELECTIONS OF UMCP REPRESENTATIVES TO THE COUNCIL
OF UNIVERSITY SYSTEM FACULTY (CUSF) ..................................................................42
APPENDIX 6 - PROCEDURES FOR ELECTIONS OF UMCP REPRESENTATIVES TO THE COUNCIL OF
UNIVERSITY SYSTEM STAFF (CUSS) .............................................................................42
APPENDIX 7 - PROCEDURES FOR REVIEW OF COLLEGE AND SCHOOL PLANS OF
ORGANIZATION................................................................................................................43
Dates of Approval, Updates and Amendments to the Senate Bylaws...................................................44


BYLAWS OF THE UNIVERSITY SENATE
The University of Maryland, College Park

ARTICLE 1
AUTHORIZATION

1.1 These Bylaws of the University Senate (hereafter referred to as the Bylaws) are adopted according to Article 7
of the University of Maryland Plan of Organization for Shared Governance (hereafter referred to as the Plan),
and are subject to amendment as provided for in the Plan.

ARTICLE 2
MEMBERSHIP
2.1 The members of the Senate are as designated in Article 3 of the Plan and further specified in 2.1 and 2.2 below.
All elected members are subject to the conditions stated in the Plan, including its provisions for expulsion, recall,
and impeachment (Articles 4.10, 4.11, and 5.8 of the Plan and Article 2.3, 2.4, and 2.5 below).
2.1.a Staff Senators
For the purpose of Senate representation, the Staff Constituency is divided into the following categories.
Each category shall elect one Senator from among its ranks for each 200 staff members or major fraction
thereof.
1. Exempt Staff with appointment in Colleges, Schools, and Academic Affairs
2. Exempt Staff with appointment in Divisions
3. Non-Exempt Staff with appointment in Colleges, Schools, and Academic Affairs
4. Non-Exempt Staff with appointment in Divisions
2.1.b Staff member job categories will not include the category designated for the President, vice presidents,
provosts, and deans if they hold faculty rank.
2.1.c Any individual within the faculty member voting constituency cannot be included in the staff member
voting constituency or nominated for election as a staff Senator. Staff candidates for the Senate must
have been employed at the University of Maryland College Park for 12 months prior to standing as
candidates for the Senate. Staff members may not stand for Senate elections while in the probationary
period of employment.
2.1.d An ex officio member denoted in the Plan (Article 3.6.a.) who is not precluded from staff member
categories as noted in Articles 2.1.b and 2.1.c may be elected as a voting member of the Senate by an
appropriate constituency. Such ex officio members should also have been employed by the University
of Maryland College Park for 12 months prior to standing as candidates for the Senate.
2.1.e As noted in the Plan (Article 3.3.c), the term of each staff Senator shall be three (3) years. Terms of staff
members will be staggered in such a way that for each term, one-third of the total members from a job
category are serving the first year of their term. Not every member of a specific staff job category shall
be elected in the same year. However, if the University or these Bylaws redefine the staff job categories
outside of a normal reapportionment, the staff Senate seats will be vacated. A subsequent election will
be held to populate all staff Senate seats within the new categories with staggered terms as follows:
(1) One-third of the members in a job category who received the lowest number of votes will serve a
one-year term,
(2) One-third of the members in a job category who received the second lowest number of votes will
serve two-year terms,
(3) One-third of the members in a job category who received the highest number of votes will serve
three year-terms.
A person serving less than a three-year term is defined as not to have served a full term and is eligible
for re-election to a full term the following year.
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2.2 Single Member Constituencies
The Senators defined in (a)-(g) below shall be voting members of the Senate. All elections held pursuant to this
section shall be organized by the Office of the University Senate.
(a) Part-Time Research, Part-Time Teaching, Adjunct, and both Full-Time and Part-Time Visiting Faculty
who are not members of the Faculty Constituency as defined in Section 3.2 of the Plan shall together
elect one (1) Senator, for a term of one (1) year, renewable for up to three (3) years. When the Senate
votes by constituencies, that Senator shall have the same voting rights as a faculty Senator.
(b) Emeritus Faculty who are not members of the Faculty Constituency as defined in Section 3.2 of the Plan
shall elect one (1) Senator from among their ranks for a term of one (1) year, renewable for up to three
(3) years. When the Senate votes by constituencies, that Senator shall have the same voting rights as
a Faculty Senator.
(c) Head Coaches who are not members of the Faculty Constituency as defined in Section 3.2 of the
University Plan of Organization together shall elect one Senator from among their ranks to serve for a
term of one (1) year, renewable for up to three (3) years. When the Senate votes by constituencies, that
Senator shall have the same voting rights as a faculty Senator.
(d) Post-Doctoral Scholars, Post-Doctoral Associates (formerly Research Associates), Junior Lecturers,
and Faculty Assistants (formerly Faculty Research Assistants) who are not members of any Senate
constituency as defined in Article 3 of the Plan together shall elect one (1) Senator, for a term of one (1)
year, renewable for up to three (3) years. When the Senate votes by constituencies, that Senator shall
have the same voting rights as a Faculty Senator.
(e) The Contingent II staff shall elect one (1) Senator from among their ranks for a term of one (1) year,
renewable for up to three (3) years. When the Senate votes by constituencies, that Senator shall have
the same voting rights as all other staff Senators. The Contingent II staff Senator shall have been
employed by the University for twelve months prior to their election.
(f) The part-time undergraduate students shall elect one (1) Senator from among their ranks for a term of
one (1) year, renewable for up to three (3) years. When the Senate votes by constituencies, that Senator
shall have the same voting rights as all other student Senators.
(g) The part-time graduate students shall elect one (1) Senator from among their ranks for a term of one (1)
year, renewable for up to three (3) years. When the Senate votes by constituencies, that Senator shall
have the same voting rights as all other student Senators.
2.3 Elected Senators shall not be absent from two (2) consecutive regularly scheduled meetings of the Senate
without notifying the Office of the University Senate that they will require an excused absence (Article 4.10.a of
the Plan). Also in accordance with Article 4.10 of the Plan, until the member attends a meeting of the Senate, or
the Senator is expelled, that Senator shall be counted in the total membership when a quorum is defined for a
meeting.
2.4 If an elected Senator is no longer a member of the constituency by which he or she was elected, the seat shall
be vacated and the Senator shall be replaced according to the following guidelines:
2.4.a If there was a runner-up in the election in which the Senator was elected, the runner-up shall replace
that Senator immediately, provided he or she is still eligible.
2.4.b If there was no runner-up in the election in which the Senator was elected and the vacancy occurs in
the spring semester, that Senator shall serve for the remainder of the Senate year and shall be replaced
in the next election cycle for the remainder of the term.
2.4.c If there was no runner-up in the election in which the Senator was elected and the vacancy occurs prior
to the spring semester, or if the Senator is unable to serve the remainder of the Senate year, the Senate
Executive Committee, in consultation with the appropriate constituency, shall appoint a replacement for
that Senator.
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2.5 If an elected Senator is no longer in satisfactory standing at the University, he or she shall be replaced
immediately in accordance with 2.4.a or 2.4.c above.
2.6 All elections shall be completed by the Transition Meeting of the Senate.

ARTICLE 3
MEETINGS
3.1 Regular Meetings:
The Senate shall schedule at least four (4) regular meetings each semester. The notice, agenda, and supporting
documents shall be mailed, by campus or electronic-mail, from the Office of the University Senate to the
membership no later than one calendar week prior to each regular meeting unless otherwise approved by the
Executive Committee.
3.2 Special Meetings:
3.2.a Special meetings of the Senate may be called in any of the following ways, with the matter(s) to be
considered to be specified in the call:
(1) By the presiding officer of the Senate;
(2) By a majority vote of the Executive Committee of the Senate;
(3) By written petition of a majority of the elected members of the Senate. The petition shall be
delivered to the Chair or the Executive Secretary and Director of the Senate. The Chair shall give
notice of arrangements for the meeting within seventy-two (72) hours of receipt of a valid petition;
or
(4) By resolution of the Senate.
3.2.b The notice of a special meeting shall include the agenda and shall be sent to the members of the Senate
as far in advance of the meeting as possible. The agenda of a special meeting may specify a scheduled
time of adjournment.
3.2.c The scheduling of a special meeting shall reflect the urgency of the matter(s) specified in the call, the
requirement of reasonable notice, and the availability of the membership.
3.3 Openness of Meetings and Floor Privileges:
3.3.a Meetings of the Senate shall be open to all members of the campus community except when the
meetings are being conducted in closed session.
3.3.b Representatives of the news media shall be admitted to all meetings of the Senate except when the
meetings are conducted in closed session. The use of television, video, or recording equipment shall
not be permitted except by express consent of the Senate.
3.3.c When a report of a committee of the Senate is being considered, members of that committee who are
not members of the Senate may sit with the Senate and have a voice but not a vote in the deliberations
of the Senate on that report.
3.3.d Any Senator may request the privilege of the floor for any member of the campus community to speak
on the subject before the Senate. The Chair shall rule on such requests.
3.3.e By vote of the Senate, by ruling of the Chair, or by order of the Executive Committee included in the
agenda of the meeting, the Senate shall go into closed session. The ruling of the Chair and the order of
the Executive Committee shall be subject to appeal, but the Chair shall determine whether such appeal
shall be considered in open or closed session.
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3.3.f While in closed session, the meeting shall be restricted to voting members of the Senate (Article 3 in
the Plan), to members granted a voice but not a vote (Articles 3.6, 5.2.c, and 5.5.c. of the Plan), to the
Executive Secretary and Director, to the parliamentarian and any staff required for keeping minutes and
to other persons expressly invited by the Senate.
3.4 Rules for Procedure:
3.4.a The version of Robert's Rules of Order that shall govern the conduct of Senate meetings shall be
Robert’s Rules of Order, Newly Revised.
3.4.b A quorum for meetings shall be defined as a majority of elected Senators who have not given prior
notification of absence to the Office of the University Senate, or sixty (60) Senators, whichever number
is higher. For the purpose of determining a quorum, ex officio members without vote shall not be
considered.
3.5 Senators must be physically present in order to participate in meetings.

ARTICLE 4
EXECUTIVE COMMITTEE
4.1 Membership and Election:
4.1.a As set forth in the Plan (Article 8.2), the members of the Executive Committee shall include the Chair
and Chair-Elect of the Senate, thirteen (13) members elected from the voting membership of the Senate,
and four (4) non-voting ex officio members.
4.1.b The election of the Executive Committee shall be scheduled as a special order at the transition meeting
of the Senate in the Spring Semester, but in no case shall it precede the election of the Chair-Elect as
provided for in the Plan (Article 5.3 and 5.7.a). In the event of a tie vote in the election for members of
the Executive Committee, a ballot will be made available to each Senator as soon as the votes are
counted and the tie discovered. Ballots are to be returned within one (1) week from the date of
distribution.
4.1.c In the event of a vacancy on the Executive Committee, the available candidate who had received the
next highest number of votes in the annual election for the Executive Committee shall fill the remainder
of the unexpired term.
4.2 Charge: The Executive Committee shall exercise the following functions:
4.2.a Assist in carrying into effect the actions of the Senate;
4.2.b Act for the Senate as provided for by and subject to the limitations stated in Article 4.3;
4.2.c Act as an initiating body suggesting possible action by the Senate;
4.2.d Review and report to the Senate on administrative implementation of policies adopted by the Senate;
4.2.e Prepare the agenda for each Senate meeting as provided for by and subject to limitations stated in
Article 4.4;
4.2.f Serve as a channel through which any member of the campus community may introduce matters for
consideration by the Senate or its committees;
4.2.g Prepare and submit reports on the Senate's work to the President and the campus community;
4.2.h Review the operations of the Office of the University Senate each year, and make recommendations to
the President or his or her designee for improvements in those operations and for the replacement or
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continuation of the Executive Secretary and Director;
4.2.i Serve as the channel through which the Senate and the campus community may participate in the
selection of officers of the campus and the University;
4.2.j Perform such other functions as may be given it in other provisions of these Bylaws and the Plan; and
4.2.k Make recommendations on nominees for campus-wide and system-wide committees and councils
requiring representatives, when necessary.
4.3 Rules Governing Executive Committee Action for the Senate:
4.3.a Where time or the availability of the membership precludes a meeting of the Senate, as, for example,
during the summer or between semesters, the Executive Committee may act for the Senate.
4.3.b A report of all actions taken by the Executive Committee when acting for the Senate, with supporting
material, shall be included with the agenda of the next regular meeting of the Senate. By written request
of ten (10) Senators, received by the Chair of the Senate prior to the call to order of that meeting, any
Executive Committee action on behalf of the Senate shall be vacated and the item in question placed
on the agenda as a special order. If any such item is not petitioned to the floor, it shall stand as an
approved action of the Senate.
4.4 Rules Governing Preparation of the Senate Agenda:
4.4.a The order of business for regular meetings shall be as follows:
(1) Call to order;
(2) Approval of the minutes of the previous regular meeting and any other intervening special
meeting(s);
(3) Report of the Chair (including any report from the Executive Committee);
(4) Special orders of the day;
(5) Unfinished business;
(6) Reports of committees;
(7) Other new business; and
(8) Adjournment.
4.4.b For regular meetings the Executive Committee shall consider all submissions for inclusion on the Senate
agenda. The Executive Committee may not alter a submission, but may delay its inclusion, may include
it on the agenda of a special meeting, may submit the material directly to a committee of the Senate, or
may refuse to place it on the agenda if the material is inappropriate, incomplete, or unclear. The party
making a submission shall be notified of the action taken in this regard by the Executive Committee.
4.4.c The order of business for a special meeting shall be as follows:
(1) Call to order;
(2) Statement by the Chair of the nature and origin of the call of the meeting;
(3) The special order;
(4) Other business as determined by the Executive Committee; and
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(5) Adjournment.
4.4.d For a special meeting the agenda shall include the matter(s) specified in the call of that meeting as the
Special Order. Other items may be included on the agenda as the Executive Committee deems
appropriate.
4.5 Meetings of the Executive Committee: A quorum of the Executive Committee shall be seven (7) voting
members. Minutes of the meetings shall be kept. The agenda shall be made publicly available prior to each
meeting. The Executive Committee shall meet at the call of the Chair or by petition of seven (7) voting members
of the Executive Committee, or by petition of twenty-five (25) voting members of the Senate.
4.6 The Senate Budget: The Executive Secretary and Director shall be responsible for the Senate budget, shall
consult with the Executive Committee on the preparation of the budget request, and shall report to the Executive
Committee the funds received.
4.6.a The Executive Secretary and Director shall make an annual report to the Associate Vice President
for Personnel and Budget on expenditure of the Senate budget.
4.6.b Consent of the Executive Committee shall be required before any change in the budgeted use of
Senate funds involving more than ten percent (10%) of the total may be undertaken.
4.7 Referral of Items to Standing Committees: The Executive Committee shall refer items to the standing
committees.
4.7.a The Executive Committee shall refer an item to an appropriate committee when instructed by the Senate
or when requested by the President, or when petitioned by 150 members of the Senate electorate.
4.7.b The Executive Committee may also refer any item it deems appropriate, and the standing committee
shall give due consideration to such requests from the Executive Committee.
4.7.c The Chair of the Senate may, as need requires, act for the Executive Committee and refer items to
standing committees. All such actions shall be reported at the next meeting of the Executive Committee.
4.8 To the extent permitted by law and University policy, the records of the Senate shall be open.

ARTICLE 5
COMMITTEES OF THE SENATE
5.1 Standing Committees - Specifications: The specifications of each standing committee of the Senate shall
state its name, its specific charge, and any exceptions or additions to the basic charge to standing committees
stated in Article 5.2. The specifications shall list all voting ex officio members and shall define committee
composition.
5.1.a Standing Committees: In an appropriate section of Article 6 there shall be specifications for each
committee.
5.2 Standing Committees - Basic Charge: In its area of responsibility, as defined in its specifications, each
committee shall be an arm of the Senate with the following powers:
(1) To formulate and review policies to be established by the Senate according to the Plan (Article 1);
(2) To review established policies and their administration and to recommend any changes in policies
or their administration that may be desirable;
(3) To serve in an advisory capacity, upon request, regarding the administration of policies;
(4) To function on request of the President or of the Executive Committee as a board of appeal with
reference to actions and/or decisions made in the application of policies; and
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(5) To recommend the creation of special subcommittees (Article 5.7-5.9) when deemed necessary.
5.3 Standing Committees - Committee Operation:
5.3.a Agenda Determination:
(1) A committee shall have principal responsibility for identifying matters of present and potential
concern to the campus community within its area of responsibility. Such matters should be placed
on the agenda of the committee.
(2) Nonprocedural items shall be placed on the agenda of a committee by vote of that committee, by
referral from the Executive Committee (Article 4.7), or by referral of policy recommendations. The
committee shall determine the priorities of its agenda items.
(3) Committee agendas shall be made publicly available prior to each meeting.
5.3.b Action minutes of the proceedings of each committee meeting shall be kept in accordance with Robert’s
Rules of Order for Small Committees.
5.3.c Rules for Procedure of Standing Committees: The version of Robert's Rules of Order that shall govern
the conduct of Standing Committees shall be Robert's Rules of Order for Small Committees, Newly
Revised. Standing Committees shall determine how advancing technology, such as phone and video
conferencing and other electronic methods of participation, can be used for their purposes. Standing
Committees may choose to conduct votes via email, and shall agree on any other mechanisms for
conducting business outside of meetings, when necessary.
5.3.d Quorum Requirements of Standing Committees: Unless a quorum number is specified in the
membership description of a committee, the quorum shall be a majority of voting members of the
committee.
5.4 Standing Committees - Reporting Responsibilities: Each committee shall be responsible through its
presiding officer for the timely delivery of the following reports.
5.4.a The Executive Secretary and Director shall receive an announcement of each meeting of the committee
stating the time and place of the meeting with agenda items. It shall be sent as far in advance of the
meeting as possible.
5.4.b The committee shall report its progress on agenda items as required by the Executive Secretary and
Director or the Chair of the Senate.
5.4.c Reports providing information and/or recommendations to the Senate shall be submitted to the
Executive Committee for inclusion on the Senate agenda. Reports resulting from the committee's
advisory or board of appeals function shall be submitted to the appropriate Senate or campus officer,
and the Executive Committee notified of the submission.
5.4.d Upon written request of at least four (4) members of a committee, the presiding officer of that committee
shall include a minority statement with any committee report. Those requesting inclusion need not
support the substance of the minority statement.
5.4.e An annual report shall be presented to the Chair of the Senate at the end of the academic year, or, if
approved by the Chair, no later than August 16, for submission to the Executive Committee. The report
shall include a list of all items placed on the committee's agenda, noting the disposition of each and a
summary of the committee’s deliberations. A cover sheet for each annual report, containing an outline
of topics considered by the committee and their status, shall be made publicly available. In the case of
committees with little activity, the committee may recommend inactive status the ensuing year until
charged by the Executive Committee to address a specific matter:
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(1) A committee may be placed on inactive status with approval of the Executive Committee. No
presiding officer or members shall be appointed to the committee while on inactive status.
(2) A committee on inactive status may be reactivated by the Executive Committee when matters
within its purview, as stipulated in Article 6, are brought to the Executive Committee for review.
Following reactivation, the Office of the University Senate shall solicit volunteers for the committee
in its annual volunteer period, and the Committee on Committees shall select members for the
committee, in accordance with the provisions of 5.5 below.
(3) A Special Committee (Article 5.9) may not be appointed to consider matters within standing
committee specifications in lieu of reactivating an inactive committee.
5.5 Standing Committees - Selecting Members: Persons shall be named to standing committees in accordance
with the procedures listed below.
5.5.a The Office of the University Senate shall provide information on the charge and membership
specifications of each committee.
5.5.b The Office of the University Senate shall solicit volunteers for the Senate’s standing committees on an
annual basis through an online process. During this volunteer period, all faculty, staff, and students shall
be eligible to indicate their top three preferences for any committees with vacancies in their constituency
and include a candidacy statement for consideration by the Committee on Committees. The Office of
the University Senate will maintain these records for potential future use.
5.5.c The Committee on Committees shall develop slates of nominees to fill vacancies on the standing
committees and University Councils. No person shall be nominated for a committee position without
consenting to serve on that committee, either through indicated preference or explicit agreement. In
making nominations, the Committee on Committees shall keep in view the continuing membership of
the committee to ensure that the full membership complies with specifications of the Plan and these
Bylaws. Committee members shall be nominated consistent with requirements for diversity specified in
Section 8.1 of the Plan.
5.5.d Ex officio members named in a committee's specifications shall be voting members unless otherwise
specified in the Bylaws. Upon recommendation of the Committee on Committees, the Executive
Committee may appoint ex officio members with particular expertise or benefit to the committee. Such
members shall serve with voice, but without vote. The Executive Committee is empowered to make such
changes in non-voting ex officio membership as appropriate.
5.5.e The Committee on Committees shall forward a slate of nominees for committee service to the Executive
Committee to place on the Senate agenda for approval. Each nominee shall be identified by name and
constituency. The notice of nomination shall also include the name and constituency of continuing
members of the committee, and the name and office of the ex officio members, listed for information
only. The nominations shall be subject to action by the Senate consistent with the Plan and the
specifications of these Bylaws.
5.5.f Terms on standing committees shall be two (2) years for faculty and staff, and one (1) year for students.
Appointments to two-year terms shall be staggered: that is, as far as practical, half of the terms from
each faculty or staff constituency shall expire each year. Terms shall begin on July 1 of the appropriate
year.
5.5.g A member of a standing committee whose term is expiring may be appointed to another term, subject
to restrictions (1) and (2) below. The Committee on Committees is particularly charged to consider the
reappointment of active student members.
(1) No reappointment shall be made that would cause the appointee to serve longer than four
consecutive years on the same committee.
(2) At most, half of the non-student members of a committee whose terms are expiring in any given
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year may be reappointed.
5.5.h Terms as presiding officer of a committee shall be one year. A presiding officer may be reappointed if
his/her tenure as a Senator is continuing; however, no one shall serve as presiding officer of a committee
for longer than two (2) consecutive years.
5.5.i Appointments of the presiding officers of committees shall be made by the Chair of the Senate,
designated on the annual committee slate, and shall be approved by the Senate.
5.6 Standing Committees - Replacing Presiding Officers and Members: The presiding officer and members of
any active standing committee may be replaced for cause after inquiry by the Office of the University Senate
with approval of the Executive Committee.
5.6.a Cause, for presiding officers, is defined as the following:
(1) Failure to activate the committee during the first semester after appointment in order to organize
its business and determine an agenda; or
(2) Failure to activate the committee in order to respond to communications referred from the
Executive Committee; or
(3) Failure to activate the committee in order to carry out specific charges required in Article 6 or other
Senate documents.
5.6.b Cause, for members, is defined as the following:
(1) Continual absence from committee meetings and/or lack of participation in committee activities;
or
(2) Lack of registration on campus for students or termination of employment on campus for faculty
and staff.
5.6.c Procedure for replacing presiding officers and members:
(1) The decision to replace a presiding officer rests with the Executive Committee; and
(2) Requests for replacing a committee member shall be submitted by the presiding officer of a
committee to the Executive Committee; such requests will contain a statement citing the
appropriate "cause."
5.6.d When the Executive Committee decides to replace a presiding officer or committee member, it shall
request the Committee on Committees to identify a suitable replacement.
5.7 Standing Committees - Appointing Special Subcommittees: A standing committee of the Senate may
appoint special subcommittees to assist in the effective performance of its responsibilities. Persons appointed
to special subcommittees who are not members of standing committees must be approved by the Executive
Committee. The Chair of any special subcommittee must be a member of the standing committee making the
appointment.
5.8 Standing Committees - Appointing Special Joint Subcommittees: Two or more standing committees of the
Senate may appoint special joint subcommittees to assist in the effective review of issues that pertain to the
charge of multiple committees. Persons appointed to serve who are not members of associated standing
committees must be approved by the Executive Committee. The Chair of any such subcommittee must be a
member of one of the associated standing committees making the appointment. Special Joint Subcommittees
will report directly to the full associated standing committees for final action.
5.9 Special Committees: A special committee of the Senate may be established by resolution of the Senate to
carry out a specified task. The empowering resolution shall also stipulate the means of selecting the committee
and any restrictions on its composition. The committee shall function until the completion of its tasks or until
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discharged by the Senate. A final report of its work shall be presented to the Senate. Members shall serve for
the duration of the committee unless otherwise specified by the Senate.

ARTICLE 6
STANDING COMMITTEE SPECIFICATIONS
6.1 Academic Procedures and Standards Committee:
6.1.a Membership: The committee shall consist of an appointed presiding officer; ten (10) faculty members;
one (1) staff member; three (3) undergraduate and one (1) graduate student; and the following persons
or a representative of each: the Senior Vice President and Provost, the Director of Undergraduate
Admissions, the University Registrar, the Associate Provost for Academic Affairs and Dean for
Undergraduate Studies, and the Associate Provost for Academic Affairs and Dean of the Graduate
School.
6.1.b Quorum: A quorum of the Academic Procedures and Standards Committee shall be ten (10) voting
members.
6.1.c Charge: The committee shall formulate and continually review policies, rules, and regulations governing
the admission, readmission, academic standing, and dismissal of all students for academic deficiency.
6.1.d Charge: The committee shall formulate and continually review policies and procedures for academic
advisement, scheduling of classes, and registration.
6.1.e Charge: The committee shall formulate and continually review policies to be observed by the
instructional staff in conducting classes, seminars, examinations, students' research, and student
evaluations.
6.1.f Policies, rules, and regulations exclusively governing admission, readmission, scholastic standing, and
dismissal of graduate students for academic deficiency shall be reviewed by an appropriate committee
of the Graduate School. Such policies, rules, and regulations will be transmitted by the Graduate School
directly to the Senate through the Executive Committee. Policies, rules, and regulations that concern
both graduate and undergraduate matters shall be considered by both the Academic Procedures &
Standards (APAS) Committee and the appropriate committee of the Graduate School.
6.2 Campus Affairs Committee:
6.2.a Membership:
(1) The committee shall consist of an appointed presiding officer; six (6) faculty members; two (2)
undergraduate and two (2) graduate students; two (2) staff members, with one exempt and one
non-exempt to the extent of availability; the President or a representative of the Student
Government Association; the President or a representative of the Graduate Student Government;
and the following persons or a representative of each: the Senior Vice President and Provost, the
Vice President for Administration & Finance, the Vice President for Student Affairs, the Vice
President for University Relations, the Chief Diversity Officer, and the Chair of the Coaches
Council.
(2) When discussions of safety are on the agenda, the Chief of Police, the Office of General Counsel,
the Director of Transportation Services, and other campus constituencies, as appropriate, shall
be invited to participate or send a representative.
(3) The Chair of this committee or a faculty member designated by the Chair and approved by the
Senate Executive Committee will serve as an ex officio member of the Athletic Council. The Chair,
or a committee member designated by the Chair, shall also serve as an ex-officio member of the
Campus Transportation Advisory Committee.
6.2.b Quorum: A quorum of the Campus Affairs Committee shall be nine (9) voting members.
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6.2.c Charge: The committee shall formulate and continually review policies and regulations affecting the
entire campus, its functions, its facilities, its internal operation and its external relationships, including
the awarding of campus prizes and honors, and make recommendations concerning the future of the
campus.
6.2.d Charge: The committee shall formulate and continually review policies and procedures for the periodic
review of campus level administrators.
6.2.e Charge: The committee shall periodically gather community input on safety and security issues and shall
act as a liaison between the police and the campus community.
6.3 Committee on Committees:
6.3.a Membership and terms:
(1) As set forth in the Plan (Article 8.3.a), the Committee on Committees shall be chaired by the ChairElect of the Senate.
(2) The voting membership, as defined in the Plan (Article 8.3.a), shall consist of the Chair-Elect of
the Senate, six (6) faculty members elected by faculty Senators, with no more than one (1) from
any College or School; one (1) non-exempt staff member elected by non-exempt staff Senators;
one (1) exempt staff member elected by exempt staff Senators; one (1) undergraduate student
elected by undergraduate student Senators; and one (1) graduate student elected by graduate
student Senators.
(3) Students are elected to serve for one (1) year, faculty and staff for two (2) years, whether or not
their membership in the Senate continues beyond their first year of service in the committee.
(4) Terms of faculty and staff members are staggered in such a way that, at any time, no more than
three (3) faculty members and one (1) staff member are serving the second year of their term.
(5) In the event of a vacancy on the Committee on Committees, the available candidate who had
received the next highest number of votes in the last annual election for the Committee on
Committees shall fill the remainder of the unexpired term. In the event that there is no runner-up,
the Executive Committee shall fill the vacant seat.
(6) A quorum of the Committee on Committees shall be six (6) voting members.
6.3.b Charge:
(1) As set forth in the Plan (Article 8.3.b), responsibilities of the Committee on Committees include:
(a) Identification and recruitment of individuals for service on Senate committees;
(b) Approval of the University Library Council slate of nominees, as mandated in section 2.C of
the Bylaws of the University Library Council.
(c) Creation of a slate of nominees for the Nominations Committee, for approval by the Senate.
(2) Additional duties include:
(a) As needed, the Committee on Committees may be charged to assess effectiveness of
committees, and make recommendations for improvements and changes in their operations
and structure.
(b) Other such duties as specified by the Executive Committee.
6.3.c Operation: The Committee on Committees shall follow the procedures specified for standing committees
in Article 5 above, with the exception of 5.5.
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6.4 Educational Affairs Committee:
6.4.a Membership: The committee shall consist of an appointed presiding officer; ten (10) faculty members,
of whom at least two (2) must be tenured/tenure-track faculty members and at least two (2) must be
professional track faculty members; two (2) staff members, with one exempt and one non-exempt to the
extent of availability; two (2) undergraduate students and one (1) graduate student; the President or a
representative of the Student Government Association; the President or a representative of the
Graduate Student Government; the Associate Dean for General Education; a representative of the
Associate Provost for Academic Affairs and Dean for Undergraduate Studies; and the following persons
or a representative of each: the Senior Vice President and Provost, the Associate Provost for Academic
Affairs and Dean of the Graduate School, and the Vice President of Information Technology and CIO.
6.4.b Quorum: A quorum of the Educational Affairs Committee shall be eleven (11) voting members.
6.4.c Charge: The committee shall formulate and continually review plans and policies to strengthen the
educational system of the College Park campus. The committee shall receive ideas, recommendations,
and plans for educational innovations from members of the campus community and others. The
committee shall inform itself of conditions in the Colleges, Schools, and other academic units, and shall
propose measures to make effective use of the resources of the campus for educational purposes.
6.4.d Charge: The committee shall exercise broad oversight and supervision of the General Education
Program at the University of Maryland as described in the 2010 document Transforming General
Education at the University of Maryland and the General Education Implementation Plan approved by
the University Senate in February 2011. The committee shall review and make recommendations
concerning the General Education Program to the Senate and the Associate Provost for Academic
Affairs and Dean for Undergraduate Studies. Such recommendations shall include, as the committee
deems appropriate, the program’s requirements and its vision, especially with regard to evaluating
trends, reviewing learning outcomes, and maintaining the balance of courses in the General Education
categories.
6.4.e Relation of the Educational Affairs Committee to the General Education Program and the Office of the
Associate Provost for Academic Affairs and Dean for Undergraduate Studies:
(1) The Associate Provost for Academic Affairs and Dean for Undergraduate Studies will prepare
an annual report on the status of the General Education Program and will send the report to the
Educational Affairs Committee by October 1.
(2) The Associate Provost for Academic Affairs and Dean for Undergraduate Studies will meet with
the Educational Affairs Committee as needed to discuss or update the report. Topics will include
but not be limited to: the membership and ongoing work of the General Education Faculty
Boards; the proposal and approval process for General Education courses; the learning
outcomes for the different course categories; areas where additional courses or rebalancing
may be needed; trends and developments that may impact the General Education Program;
and informational resources for students, faculty, and advisors about the General Education
Program.
(3) The Office of the Associate Provost for Academic Affairs and Dean for Undergraduate Studies
shall inform the committee of modifications in the proposal or review process, the disposition of
recommendations from the committee, and any other changes regarding the implementation of
the General Education Program as specifically delegated to that office.
6.5 Elections, Representation, and Governance Committee:
6.5.a Membership: The committee shall consist of an appointed presiding officer; six (6) faculty members; one
(1) exempt staff member; one (1) non-exempt staff member; two (2) undergraduate and two (2) graduate
students; and representatives of the Director of Human Resources and the Associate Vice President for
Institutional Research, Planning, and Assessment.
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6.5.b Quorum: A quorum of the Elections, Representation, and Governance Committee shall be eight (8)
voting members.
6.5.c Charge: The committee shall review and recommend policies regarding the conduct of elections,
determine correct apportionments for all constituencies, and investigate and adjudicate all charges
arising from the management and results of Senate elections.
6.5.d Charge: The committee shall determine the correct apportionment for all constituencies every five (5)
years as stipulated in Article 3.8 of the Plan and following any review or revision of the Plan as stipulated
in Article 6.3 of the Plan.
6.5.e Charge: The committee shall supervise all Senatorial elections and referenda in accordance with the
Plan (Article 4.2), and shall consult with certain constituencies in their nomination and election processes
in accordance with the Plan (Article 4) as requested by the Executive Committee.
6.5.f Charge: The committee shall formulate and review procedures for the tallying and reporting of election
results and shall perform other such duties as appropriate (Article 3.3.b of the Plan).
6.5.g Charge: The committee shall review the Plans of Organization of the Colleges, Schools, and other units,
in accordance with the Plan (Article 11) and as specified in Appendix 7 of these Bylaws.
6.5.h Charge: The committee shall review and observe the operation and effectiveness of the University
Senate and make any appropriate recommendations for improvements.
6.5.i Charge: The committee shall receive all petitions for impeachment of the Chair or Chair-Elect in
accordance with the Plan (Article 5.8).
6.5.j Charge: The committee shall initiate procedures for expelling Senators in accordance with the Plan
(Article 4.10).
6.5.k Charge: The committee shall receive all petitions for the recall of Senators in accordance with the Plan
(Article 4.11).
6.6 Equity, Diversity, & Inclusion Committee:
6.6.a Membership: The committee shall consist of an appointed presiding officer; five (5) faculty members;
three (3) exempt staff members; two (2) non-exempt staff members; two (2) undergraduate and two (2)
graduate students; the Chief Diversity Officer; and the following persons or a representative of each: the
Senior Vice President and Provost, the Vice President for Administration & Finance, the Vice President
for Student Affairs, and the Director of the Office of Civil Rights and Sexual Misconduct.
6.6.b Quorum: A quorum of the Equity, Diversity, & Inclusion Committee shall be ten (10) voting members.
6.6.c Charge: The committee shall actively promote an equitable, diverse, and inclusive campus that is free
from all forms of discrimination by formulating and continually reviewing policies and procedures
pertaining to issues of equity, diversity, and inclusion. These include but are not limited to the University
of Maryland Non-Discrimination Policy and Procedures and the University of Maryland Disability &
Accessibility Policy and Procedures.
6.6.d Charge: The committee shall consider programs and activities for improving equity, diversity, and
inclusiveness on campus, and shall make recommendations to appropriate campus bodies.
6.7 Faculty Affairs Committee:
6.7.a Membership: The committee shall consist of an appointed presiding officer; ten (10) faculty members,
of whom four (4) shall be Senators including one (1) assistant professor and one (1) professional track
faculty member; one (1) undergraduate student and two (2) graduate students; one (1) staff member;
and the following persons or a representative of each: the President, the Senior Vice President and
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Provost, and the Director of Human Resources. One (1) elected Council of University System Faculty
representative from the University shall serve as a voting ex officio member. The Faculty Ombuds Officer
shall serve as a non-voting ex officio member.
6.7.b Quorum: A quorum of the Faculty Affairs Committee shall be nine (9) voting members.
6.7.c Charge: The committee shall formulate and continually review policies pertaining to faculty life,
employment, academic freedom, morale, and perquisites.
6.7.d Charge: The committee shall work for the advancement of academic freedom and the protection of
faculty and research interests.
6.7.e Charge: The committee shall, in consultation with Colleges, Schools, and other academic units,
formulate and review procedures for the periodic review of academic administrators below the campus
level.
6.7.f Charge: The committee shall review the Appointment, Promotion, and Tenure or Permanent Status
section of each College, School, or the Library Plan of Organization in accordance with Appendix 7 of
these Bylaws. In conjunction with this review, the committee shall also review the professional track
faculty Appointment, Evaluation, and Promotion Policy of each College, School, or the Library.
6.8 Programs, Curricula, and Courses Committee:
6.8.a Membership: The committee shall consist of an appointed presiding officer; ten (10) faculty members;
one (1) staff member; two (2) undergraduate students and one (1) graduate student; and the following
persons or a representative of each: the Senior Vice President and Provost, the Associate Provost for
Academic Affairs and Dean for Undergraduate Studies, the Associate Provost for Academic Affairs and
Dean of the Graduate School, and the Dean of Libraries.
6.8.b Quorum: A quorum of the Programs, Curricula, and Courses Committee shall be nine (9) voting
members.
6.8.c Charge: The committee shall formulate, review, and make recommendations to the Senate concerning
policies related both (1) to the establishment, modification, or discontinuance of academic programs,
curricula, and courses; and (2) to the establishment, reorganization, or abolition of colleges, schools,
academic departments, or other units that offer credit-bearing programs of instruction or regularly offer
courses for credit.
6.8.d Charge: The committee shall review and make recommendations to the Senate in at least the areas
designated by (1) through (3) below. Recommendations in these areas are not subject to amendment
on the Senate floor unless a detailed objection describing the area of concern has been filed with the
Office of the University Senate at least forty-eight (48) hours prior to the meeting at which the
recommendations will be introduced. The committee will announce proposed recommendations to the
campus community sufficiently in advance of the meeting at which they are to be considered so as to
allow time for concerned parties to file their objections.
(1) All proposals for the establishment of a new academic program, for the discontinuance of an
existing academic program, for the merger or splitting of existing academic programs, or for the
renaming of an existing academic program;
(2) All proposals for the creation, abolition, merger, splitting, or change of name of Colleges,
Schools, departments of instruction, or other units that offer credit-bearing programs of
instruction or regularly offer courses for credit; and
(3) All proposals to reassign existing units or programs to other units or programs.
6.8.e Charge: The committee shall review and shall directly advise the Office of Academic Planning and
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Programs concerning proposals to modify the curricula of existing academic programs, or to establish
citation programs consistent with College rules approved by the Senate. The committee shall inform
the Senate of its actions in these cases.
6.8.f Charge: The committee shall review, establish, and advise the Vice President’s Advisory Committee
concerning policies for adding, deleting, or modifying academic courses.
6.8.g Charge: The committee shall be especially concerned with the thoroughness and soundness of all
proposals, and shall evaluate each according to the mission of the University, the justification for the
proposed action, the availability of resources, the appropriateness of the sponsoring group, and the
proposal’s conformity with existing regulations. The committee shall be informed of any
recommendations made by the Academic Planning Advisory Committee concerning resource issues,
the consistency of the proposed action with the University’s mission and strategic directions, or both.
6.8.h Operation: The committee shall follow the procedures specified for standing committees in Article 5
above, with the exception of 5.3.b.
6.8.i Relation of the Programs, Curricula, and Courses Committee to the Office of the Senior Vice President
and Provost.
(1) The committee, in consultation with the Office of the Senior Vice President and Provost, shall
determine the requirements for supporting documentation and the procedures for review for all
proposals.
(2) The committee shall be informed by the Office of the Senior Vice President and Provost of all
proposed modifications to existing programs and curricula. After consulting with the presiding
officer of the committee, the Office of the Senior Vice President and Provost shall act on all
minor changes that are not of a policy nature.
(3) The committee shall be informed by the Office of the Senior Vice President and Provost of all
changes made pursuant to 6.8.i(2). The committee shall be informed by the Office of the Senior
Vice President and Provost of all other changes in academic curricula whose approval has been
specifically delegated to that office. In particular, this includes the approval to offer existing
academic programs through distance education or at a new off-campus location.
6.8.j Relationship of the Programs, Curricula, and Courses Committee to the Graduate School: Proposals
concerned with graduate programs and curricula shall receive the review specified by the Graduate
School, in addition to the review of the Programs, Curricula, and Courses Committee. Any such proposal
whose approval has been denied by the Graduate School shall not be considered by the committee.
6.9 Staff Affairs Committee:
6.9.a Membership: The committee shall consist of an appointed presiding officer; eight (8) staff members, with
two (2) members from each of the elected staff categories; two (2) Category II contingent employees,
with one exempt and one non-exempt to the extent of availability; one (1) faculty member; one (1)
student; and one (1) representative each of the Senior Vice President and Provost, the Director of
Human Resources, the Vice President for Administration & Finance and the Vice President for Student
Affairs. The three (3) elected University representatives to the Council of University System Staff (CUSS)
shall serve as voting ex officio members; the alternate University representatives to the Council of
University System Staff (CUSS) shall be non-voting ex officio members.
6.9.b Quorum: A quorum of the Staff Affairs Committee shall be nine (9) voting members.
6.9.c Charge: The committee shall formulate and continually review campus policies affecting staff members,
including policies regarding periodic review of campus departments and administrators that employ staff
members.
6.9.d Charge: The committee shall assist the Office of the University Senate in soliciting nominations and
encouraging participation in elections of staff Senators as specified in Article 4.5 of the Plan.
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6.9.e Charge: Staff Affairs shall assist the Committee on Committees and the Senate Executive Committee
in identifying and recruiting staff representatives for campus and Senate committees, including systemwide activities involving staff.
6.9.f Charge: The committee shall administer the Council of University System Staff (CUSS) nomination and
election process. Definitions of eligible staff shall be defined by the Board of Regents and CUSS.
6.9.g Charge: The committee shall actively promote and provide orientation and opportunities for staff
involvement in shared governance at every administrative level.
6.9.h Charge: The committee shall facilitate the annual nomination process for the Board of Regents’ Staff
Awards at the University of Maryland, College Park.
6.10 Student Affairs Committee:
6.10.a Membership: The committee shall consist of an appointed presiding officer; eight (8) undergraduate
students, of whom four (4) must be Senators; four (4) graduate students, of whom two (2) must be
Senators; two (2) faculty members; two (2) staff members with one exempt and one non-exempt to the
extent of availability; the President or a representative of the Student Government Association; the
President or a representative of the Graduate Student Government; two (2) representatives of the Office
of the Vice President for Student Affairs; and one (1) representative each from the Graduate School,
and the Department of Resident Life.
6.10.b Quorum: A quorum of the Student Affairs Committee shall be ten (10) voting members.
6.10.c Charge: The committee shall formulate and continually review policies regarding all non-academic
matters of student life including, but not limited to, student organizations, resident life, extracurricular
activities, and student concerns in the campus community.
6.10.d Charge: The committee shall support the work of other Senate committees by assessing and
communicating the student perspective on a range of issues affecting students, including matters
outside the purview described in 6.10.c.
6.10.e Charge: The committee shall assist the Office of the University Senate and the Colleges and Schools
as appropriate in soliciting nominations and encouraging participation in the election of student
Senators.
6.11 Student Conduct Committee:
6.11.a Membership: The committee shall consist of an appointed presiding officer; four (4) faculty members;
one (1) staff member; five (5) students, of whom at least three (3) must be undergraduate students and
one (1) must be a graduate student; and the Director of the Office of Student Conduct, or a
representative, as a non-voting ex officio member.
6.11.b Charge: The committee shall formulate and continually review recommendations concerning the rules
and codes of student conduct, as well as means of enforcing those rules and codes.
6.11.c Charge: The committee acts as an appellate body for infractions of the approved Code of Student
Conduct and Code of Academic Integrity. Procedures for the committee's operation in this role are to be
developed and filed with the Office of Student Conduct and the Executive Secretary and Director of the
Senate. The committee shall also confirm members of all judicial boards listed in the Code of Student
Conduct, except conference and ad hoc boards.

ARTICLE 7
SPECIAL COMMITTEE ON UNIVERSITY FINANCE
7.1 Membership and Selection:
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7.1.a Composition: The special committee shall consist of a presiding officer appointed by the Senate Chair
from among the tenured faculty; five (5) tenured or tenure-track faculty members; one (1) professional
track faculty member; one (1) exempt staff member; one (1) non-exempt staff member; two (2)
undergraduate students; one (1) graduate student; the immediate Past Chair of the Senate; the
Associate Vice President for Finance and Chief Financial Officer; the Associate Vice President for
Finance and Personnel, Academic Affairs; and the following persons or a representative of each: the
President, and the Vice President for Student Affairs. The Senior Vice President and Provost shall also
appoint a representative chosen from among current and former unit-level budget officers or former
department chairs. All members of the special committee shall be voting members.
7.1.b Selection of Members: The regular membership of the special committee shall be selected by the
elected members of the Senate Executive Committee. Following the May 7, 2019, Transition Meeting,
current Senators may nominate any member of the campus community. Nominees shall provide a
statement indicating their interest in and qualifications for the special committee. Members of the Senate
Executive Committee may not be nominated. Elected members of the Senate Executive Committee will
vote by constituencies for members of the special committee. In the event of a tie, the Senate Chair will
cast the deciding vote.
7.1.c Membership—Vacancies: After each Transition Meeting of the Senate, current Senators may nominate
members of the campus community for any vacant seats. In the event of a vacancy during the academic
year, members of the Senate Executive Committee from the respective constituency will select a
replacement from the most recent list of nominees. If there are no interested nominees, a new
nomination period will be opened and members of the Senate may submit nominations following the
procedures in 7.1.b.
7.1.d Membership—Terms: Terms shall be three (3) years for faculty and staff, and one (1) year for students.
Student members who wish to continue may be renewed up to two times. Terms shall begin on July 1,
2019.
7.2 Charge: The special committee shall exercise the following functions:
7.2.a Develop a deep understanding of the University’s budget and budgeting processes and use that
knowledge to educate the campus community on these practices.
7.2.b Consult with and advise the President, the Senior Vice President and Provost, and other University
administrators on short- and long-term institutional priorities, particularly as they relate to the University’s
mission and Strategic Plan.
7.2.c Advise Senate-related bodies—including committees, councils, and task forces—on the fiscal
implications of any proposed recommendations under consideration.
7.2.d Report to the Senate two times each year on the budgetary and fiscal condition of the University and
the administration’s response to any special committee recommendations.
7.2.e Regularly report on its activities and the budgetary and fiscal condition of the University to the Senate
Executive Committee.
7.3 Operations:
7.3.a Agenda Determination: The special committee shall have principal responsibility for identifying matters
of present and potential concern to the campus community within its area of responsibility. The presiding
officer shall place such matters on the agenda of the committee. Agendas shall be made publicly
available prior to each meeting.
7.3.b Meetings: The special committee shall meet as frequently as is needed to accomplish its charge, but at
least monthly throughout the academic year. Additional meetings may be required over the summer
months to accommodate the University’s budgeting processes. Given the sensitive nature of the special
committee’s work, meetings will be closed to all but members and invited guests.
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7.3.c Minutes: Action minutes of the special committee’s proceedings shall be kept in accordance with
Robert’s Rules of Order for Small Committees.
7.3.d Procedure: The version of Robert's Rules of Order that shall govern the special committee shall be
Robert's Rules of Order for Small Committees, Newly Revised. The special committee shall determine
how technology, such as phone and video conferencing and other electronic methods of participation,
can be used for its purposes. The special committee may choose to conduct votes via email, and shall
agree on any other mechanisms for conducting business outside of meetings, when necessary.
7.3.e Quorum: Quorum shall be a majority of the members of the special committee.
7.3.f Guests: The special committee may invite guests to participate in its meetings if it is deemed necessary.
7.4 Dissolution:
7.4.a The special committee shall be dissolved following the adjournment of the last regular Senate meeting
of the 2021-2022 academic year, at which time the provisions in this article will become inoperative.

ARTICLE 8
UNIVERSITY COUNCILS
8.1 Definition: University Councils are established by Article 8.6 of the Plan to exercise an integrated advisory role
over specified campus units and their associated activities. University Councils are jointly sponsored by the
University Senate and the Office of the President or Provost (as appropriate). University Councils may be
assigned reporting responsibilities to any member(s) of the College Park administration at the dean level or
above (hereafter referred to as the "designated administrative officer").
8.2 Creation of University Councils: Proposals to create a University Council shall be evaluated by a task force
appointed jointly by the Senate Executive Committee and the designated administrative officer to whom the new
Council would report. Following its deliberations, this task force shall present a report (hereafter referred to as
the “Task Force Report”) to the Senate, the designated administrative officer, and the director of the unit whose
activities are the focus of the Council. The Task Force Report shall indicate the specifications that define the
working relationship among the Senate, the designated administrative officer, and the director. The Task Force
Report shall include at least the following: the scope and purpose of the new Council; a review of the current
committees and advisory relationships to be superseded by the proposed Council; identification of the
designated administrative officer and unit director to whom the Council reports; the charge to the Council; the
size, composition, and appointment process of members of the Council; the Council's relationship to the Senate,
the designated administrative officer, and the director including the responsibilities of these three sponsors to
the Council and the responsibilities of the Council to these three sponsors; and principles for operation of the
Council. The Task Force Report shall be reviewed by the Executive Committee, approved by the designated
administrative officer, and then approved by the Senate. At the same time, the Senate shall approve appropriate
revisions in its Bylaws to incorporate the Council into its council structure as defined in Article 8 of these Bylaws.
The Task Force Report, as approved, shall be preserved with official Senate documents, serving as a record of
the original agreements establishing the Council.
8.3 Specifications in Senate Bylaws: For each Council, Senate Bylaws shall: state its name; specify its
responsibilities to the Senate; define its membership, including any voting privileges of ex officio members; and
identify any exceptions or additions to the provisions of this Article particular to the Council.
8.4 Basic Charge:
8.4.a The Council's responsibilities to the University Senate shall include those specified for Senate
committees in Article 5.2 of these Bylaws. In addition, each Council shall:
(1) Sponsor hearings, as appropriate, on issues within its purview that are of concern to the Senate
and the campus community.
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(2) Provide a mechanism for communication with the campus community on major issues facing the
unit and its activities.
(3) Respond to charges sent to the Council by the Senate Executive Committee in accordance with
Article 4.7.
(4) Provide an annual written report to the Senate on the Council's activities including the status of
unresolved issues.
8.4.b Responsibilities to the designated administrative officer shall be specified in the Task Force Report and
may include:
(1) To advise on the unit's budget, space, and other material resources, in addition to personnel,
staffing and other human resources.
(2) To advise on the unit's administrative policies and practices.
(3) To advise on the charges to be given to periodic internal and external review committees.
(4) To respond to requests for review, analysis, and advice from the designated administrative officer.
(5) To meet at least annually with the designated administrative officer to review the major issues
facing the unit and its activities on campus.
(6) To fulfill such other responsibilities as specified in the Task Force Report.
8.4.c Responsibilities to the unit's director shall be specified in the Task Force Report and may include:
(1) To advise on the needs and concerns of the campus community.
(2) To advise on opportunities, policies, and practices related to the unit's ongoing operations.
(3) To review and advise on unit reports, studies, and proposed initiatives.
(4) To respond to requests for review, analysis, and advice made by the director.
(5) To meet at least annually with the director to review the major issues facing the unit and its
activities on campus.
(6) To fulfill such other responsibilities as specified in the Task Force Report.
8.5 Membership and Appointment to University Councils:
8.5.a Membership: Councils shall have nine (9) to thirteen (13) members as specified in the appropriate
subsection of Article 9 of these Bylaws. In addition, each Council shall include an ex officio member
designated by the administrative officer, and such other ex officio members as specified in Article 5.5.d
of these Bylaws. These ex officio members shall have voice but no vote.
8.5.b Appointment: Representatives of the designated administrative officer's office and the University Senate
shall agree on nominees for vacancies on the Council. These nominations shall be submitted to the
designated administrative officer for approval. In addition, these nominations shall be submitted to the
University Senate for approval, or for election if specified in the Council’s governing documents. In
exercising its powers of appointment to the Council, the Senate shall follow procedures for review and
approval for Senate committee appointments specified in Article 5.5.e of these Bylaws.
8.5.c Terms: Rules governing beginning date and length of terms, and restrictions on reappointment shall be
specified in the governing documents of each Council. The presiding officer shall serve a three (3) year
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term and cannot be reappointed, unless otherwise specified in the governing documents of the Council.
8.5.d Appointment of Presiding Officer: The designated administrative officer and the Senate Executive
Committee shall reach an agreement on a presiding officer, and the joint choice shall be submitted to
the Senate for approval. If the presiding officer is selected from among the membership of the Council,
a replacement shall be appointed to the vacated seat.
8.6 Operational Relationship of University Councils to Sponsors:
8.6.a The Office of the University Senate shall provide basic support for the activities of University Councils.
8.6.b The office of the designated administrative officer, through its ex officio University Council member, shall
provide liaison to other administrative units as required.
8.6.c The unit director shall provide the University Council with internal data, reports, studies, and any other
materials required to support the Council’s work. In addition, the director shall also arrange for unit staff
to appear before the committee as requested.
8.6.d Control of the University Council's agenda shall be the responsibility of the presiding officer of the
University Council and the voting members of the University Council in accordance with procedures for
standing committees provided in Article 5.3.a, subject to the charges provided in Article 8.4 of these
Bylaws, the appropriate subsection of Article 9 of these Bylaws, and the approved Task Force Report
governing the University Council.
8.6.e Each University Council shall develop its own bylaws, which must be approved by the designated
administrative officer and by the Senate.
8.6.f In addition to the required annual report, the presiding officer shall keep the Chair of the Senate informed
of the major issues before the University Council and shall indicate when action or information items are
likely to be forwarded for Senate consideration. In submitting recommendations for Senate action, the
University Council shall inform the unit director and the designated administrative officer in advance of
its recommendations. For purposes of conducting Senate business, reports from the University Council
and floor privileges of the Senate shall be managed in the same manner as standing committees of the
Senate defined in these Bylaws (3.3.c, 4.4.b). In the case where the presiding officer of the University
Council is not a member of the Senate, he or she may report to the Senate and participate in the
deliberations of the Senate subject to the provisions of Article 3.3.c of these Bylaws.
8.7 Review of University Councils:
8.7.a Five (5) years after a University Council is formed, a review of the University Council shall be undertaken
jointly by the Senate and administration, and a written report issued. The review may recommend
continuation of the University Council in its original form and mode of operation, modification of the
University Council structure and/or operations, or discontinuance of the University Council.
8.7.b Following the initial review, the University Council and its operations shall be reviewed in conjunction
with the periodic review of the Plan.

ARTICLE 9
UNIVERSITY COUNCIL SPECIFICATIONS
9.1 University Library Council
9.1.a Charge: The University Library Council has the responsibility to provide advice and to report on policy
issues concerning the University Libraries to the University Senate, to the Senior Vice President and
Provost, and to the Dean of Libraries (see Appendix 1 for additional responsibilities and the Library
Council’s Bylaws).
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9.1.b Membership: The Library Council shall consist of thirteen (13) appointed members and four (4) ex officio
members. The appointed members shall be: the Chair, ten (10) faculty members including at least one
(1) member of the library faculty, one (1) graduate student, and one (1) undergraduate student. The four
(4) ex officio members shall be a representative of the Office of the Senior Vice President and Provost,
a representative of the Office of the Dean of Libraries, a representative of the Division of Information
Technology, and the Chair-Elect of the Senate.
9.1.c The Chair shall be a tenured faculty member.
9.1.d Reporting Responsibilities: The University Library Council shall report to the University Senate and the
Senior Vice President and Provost under the terms of responsibility defined in Article 8.4 of these
Bylaws.
9.2 University Research Council:
9.2.a Charge: In addition to the charges specified in Articles 5.2 and 8.4 of these Bylaws, the Research
Council shall be governed by the following: The Research Council is charged to formulate and
continually review policies regarding research, its funding, its relation to graduate and undergraduate
academic degree programs, and its service to the community. Also, the Research Council is charged to
review the research needs of faculty, other researchers and students, and to make recommendations
to facilitate the research process and productivity of the University. Further, the Research Council shall
formulate and continually review policies on the establishment, naming, reorganization, or abolition of
bureaus, centers, or institutes that do not offer programs of instruction or regularly offer courses for
credit, including their relationship to graduate and undergraduate academic programs. Additionally,
when it perceives problems, the Research Council has the power to undertake investigative studies and
recommend solutions.
9.2.b Membership: The University Research Council shall consist of thirteen (13) appointed members and ten
(10) ex officio members. The appointed members shall be the Chair and eight (8) faculty members; one
(1) staff member; and three (3) students, including at least one (1) graduate and one (1) undergraduate
student. Eight (8) voting ex officio members include a representative of the Vice President for Research,
a representative of the Dean of the Graduate School, a representative of the Dean of Undergraduate
Studies, the Director of the Office of Research Administration and Advancement, and the Chairs of four
(4) subcommittees of the University Research Council as follows: Research Development and
Infrastructure Enhancement Subcommittee (RDIES); Research Advancement and Administration
Subcommittee (RAAS); Intellectual Property and Economic Development Subcommittee (IPEDS); and
Awards and Publicity Subcommittee (APS). A representative of the President and a representative of
the Senior Vice President and Provost shall serve as non-voting ex-officio members.
9.2.c The Chair shall be a tenured faculty member.
9.2.d Reporting Responsibilities: The University Research Council shall report to the University Senate and
the Vice President for Research under the terms of responsibility defined in Article 8.4 of these Bylaws
and the report establishing the University Research Council.
9.3 University IT Council:
9.3.a Charge: The IT Council shall advise and report on policy issues concerning the Division of Information
Technology to the University Senate and the Vice President for Information Technology and CIO. In
addition to such responsibilities as are enumerated in Article 8 of these Bylaws, and as articulated in the
Bylaws of the University IT Council (see Appendix 3), the IT Council shall:
1) Respond to requests from the Division of Information Technology, extra-divisional advisory
bodies (such as the Council of Deans or the Campus Student Technology Advisory Fee
Committee), the University Senate, or other campus stakeholders for guidance on IT policy and
implementation.
2) Advise on the Division of Information Technology’s budget, material resources, personnel,
staffing and human resources, and administrative policies and practices.
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3) Investigate matters concerning the Division of Information Technology and recommend
solutions to the University Senate, the Vice President for Information Technology and CIO, or
the general campus community.
4) Advise on IT planning, including strategic and other major planning for information technology
operation and development.
5) Advise on policy recommendations related to campus technology facilities, equipment,
software, and services.
9.3.b Membership: The IT Council shall consist of up to thirteen appointed members, and additional nonvoting ex-officio members. The appointed members shall be: the chair, one staff member, one
undergraduate student, one graduate student, one professional track faculty member, one tenured
faculty member, and the chairs of the IT Council Working Groups. The non-voting ex-officio members
shall include a representative from the University Libraries; a representative from the Office of the
Provost; a representative from the Information Technology Advisory Committee; and the Vice President
for Information Technology and CIO. Additional non-voting ex-officio members may be appointed as
needed, by agreement between the Vice President for Information Technology and CIO and the Senate
Executive Committee.
9.3.c The chair of the IT Council shall be appointed by the Vice President for Information Technology and CIO
and the Senate, as described in 8.5 of these Bylaws. The chair will serve a three-year term.
9.3.d Working Groups: The IT Council may create up to seven Working Groups. These groups should carry
out research and make recommendations on IT issues, and work with the appropriate Division of
Information Technology staff member appointed by the Vice President for Information Technology and
CIO. The specific responsibilities of each Working Group shall be described in the Bylaws of the
University IT Council. The chair of each Working Group shall be appointed by the Vice President for
Information Technology and CIO and the Senate and shall serve a two-year term.
9.3.e Reporting Responsibilities: The IT Council shall report to the Vice President for Information Technology
and CIO and to the University Senate under the terms of responsibility defined in Article 8.4 of these
Bylaws.

ARTICLE 10
THE ATHLETIC COUNCIL
10.1 The Athletic Council
10.1.a The Athletic Council exists to help the University develop and maintain the best possible intercollegiate
athletic program consistent with the academic integrity of the institution and the academic and social
development of student athletes. The Athletic Council shall operate in accordance with its charter
(Appendix 4), which shall specify its role, scope, responsibilities, leadership, and membership.
Changes to the charter shall be approved by the President of the University.
10.1.b Membership: The charter designates its membership. The membership of the Athletic Council elected
by the Senate includes:
1) Seven faculty members elected by the Senate at the annual Transition Meeting. Elected faculty
representatives shall serve for a three-year term, and faculty who have served a full term shall
for a period of one year be ineligible for re-election. The Senate should make every effort to
assure diversity among the candidates for election to the Council.
2) One staff member elected by the Senate at the annual Transition Meeting for a three-year term.
A staff member who has served a full term shall for a period of one year be ineligible for reelection.
3) The Chair of the Senate Campus Affairs Committee, or a faculty member designated by the
Committee, shall serve as an ex-officio member.
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10.1.c Relationship between the Senate and the Athletic Council:
1) The Council in cooperation with the Athletic Director shall submit an annual report to the Senate
on the status of intercollegiate athletics at the University. This report shall at least include an
analysis of admissions, academic performance, class attendance, major selection, graduation
rates, budget performance, and compliance with NCAA, Conference, and campus rules.
2) The Council shall inform the Senate for its review of any proposed amendments to the Council’s
charter.

ARTICLE 11
DUTIES OF THE EXECUTIVE SECRETARY AND DIRECTOR
11.1 The Executive Secretary and Director of the Senate shall be responsible for the minutes and audio recordings
of all Senate meetings.
11.1.a The minutes shall include only actions and business transacted. They shall be submitted to the Senate
for approval. Copies of the approved minutes shall be made available to all chief administrative officers
of Colleges, Schools, departments, and other units, and to the campus news media.
11.1.b A complete audio recording shall be made of each meeting and shall be maintained by the Office of the
University Senate. In accordance with the University’s Records Retention and Disposal Schedule, a
copy of each audio recording, excluding only those parts recorded during closed sessions, shall be
placed with the minutes in the University Archives for open access.
11.2 The Executive Secretary and Director shall also maintain the following kinds of Senate records (see Article 4.8):
(1) All material distributed to Senate members;
(2) All material received by or distributed to members of the Executive Committee;
(3) Any minutes of the Senate or the Executive Committee not otherwise included under (1) and (2);
(4) Annual reports of all committees of the Senate not otherwise included under (1) and (2);
(5) The audio records of Senate meetings;
(6) The current and all previous versions of the Plan and the Bylaws;
(7) Articles concerned with Senate structure and operation from campus and University publications
as they come to the attention of the Executive Secretary and Director; and
(8) Other items deemed appropriate by the Executive Secretary and Director or the Chair of the
Senate.
11.3 The Executive Secretary and Director shall store inactive records of the Senate in the University Archives.
11.4 The Executive Secretary and Director shall be responsible for the preparation of the Senate budget in
accordance with Article 4.6.
11.5 The Executive Secretary and Director shall prepare as soon as possible after each annual senatorial election, a
directory of the membership of the new Senate indicating for each member the constituency, term, office or
department, and email address. A copy of this directory shall be available to all members of the new Senate.
11.6 The Executive Secretary and Director shall keep a list, with campus addresses and telephone numbers, of all
Senate officers and of all presiding officers of all Senate committees. This information shall be available upon
26
request to any member of the campus community.
11.7 The Executive Secretary and Director shall make available to each Senator, by campus mail or electronic means,
a copy of the agenda and supporting material for each meeting. The receipt of the agenda and the supporting
material then available shall satisfy the notice requirements of the meeting in question (Article 3.1 and 3.2.b).
11.8 The Executive Secretary and Director shall prepare for the members of the Senate and its Executive Committee,
as appropriate, all agendas, minutes, reports, and other documents, with the exception of proposals relating to
the Programs, Curricula, and Courses (PCC) Committee. Nonetheless, the Executive Secretary and Director
shall be responsible for the distribution of all items of Senate business, including PCC items to the members of
the Senate and its Executive Committee, and to other such committees as necessary.
11.9 The Executive Secretary and Director shall inform the Executive Committee of the status of all members of the
Senate in accordance with the Plan (Article 3.4.a(3-4), 3.4.b(3-4), and 3.7) and these Bylaws (Articles 2.2, 4.1,
5.5, and 5.6).
11.10 The Executive Secretary and Director shall have the privilege of attending the meetings of all standing
committees and ad hoc committees of the Senate to assist in the coordination of Senate business.
11.11 The Executive Secretary and Director shall provide information or assistance as requested for revision of the
undergraduate catalog.

ARTICLE 12
ANNUAL TRANSITION OF THE SENATE
12.1 Preparation for Transition:
12.1.a By no later than the scheduled December meeting of the Senate, the Committee on Committees shall
present to the Senate eight (8) nominees from among outgoing Senate members to serve on the
Nominations Committee. The nominees shall include four (4) faculty members, one (1) exempt staff
member, one (1) non-exempt staff member, one (1) graduate student, and one (1) undergraduate
student. Further nominations shall not be accepted from the floor of the Senate. The Senate, as a body,
shall approve the slate of nominees to serve on the Nominations Committee. The Chair-Elect of the
Senate shall serve as a non-voting, ex officio member of the Nominations Committee. The Nominations
Committee shall elect its own Chair from within the membership of the committee. The Nominations
Committee shall solicit nominations from the membership of the Senate and shall present to the Chair
of the Senate by April 15:
(1) A slate of at least two (2) candidates per seat from each constituency for elected membership on
the Executive Committee, including those incumbent elected members who are eligible and willing
to stand for reelection,
(2) Slates of candidates to replace the outgoing members of the Committee on Committees, the
Campus Transportation Advisory Committee (CTAC), the University Athletic Council, and the
Council of University System Faculty (CUSF), and any other committees as required by these
Bylaws, including at least one (1) nominee for each position to be filled, and
(3) A minimum of two (2) candidates for the office of Chair-Elect.
Before reporting to the Chair of the Senate, the Nominations Committee shall secure the consent of all
candidates in writing.
12.1.b. A brief statement of each candidate's qualifications shall be sent to the voting membership of the
incoming Senate ten (10) working days before the Transition Meeting of the Senate. Any further
nominations made by members of the Senate and accompanied by a brief supporting statement and
the consent of the candidate must be received by the Executive Secretary and Director at least twelve
(12) working days before the Transition Meeting. These additional nominations shall be sent to the voting
membership of the incoming Senate ten (10) working days before the Transition Meeting.
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12.2 Transition Meeting:
12.2.a The Transition Meeting will be the last regularly scheduled meeting of the Spring semester, and starts
a new Senate session.
12.2.b Terms of office of newly elected Senators will begin, and the terms of the outgoing Senators will end,
with the call to order of the Transition Meeting by the outgoing Chair.
12.2.c Election of the Chair-Elect, as provided for in section 5.7.a of the Plan, shall be the first order of business
of the Transition Meeting, after which the outgoing Chair will pass the gavel to the previous Chair-Elect,
who will assume the Chair.
12.2.d The election of the Executive Committee, election of incoming members of the Committee on
Committees, Campus Transportation Advisory Committee (CTAC), Athletic Council, Council of
University System Faculty (CUSF), and such other persons elected by the members of the Senate, shall
be scheduled special orders of the Transition Meeting. Nominations may be received from the floor by
the Chair, in addition to those provided for in Article 12.1. Any such nomination is contingent on the
consent of the candidate, which must have been secured beforehand in writing if the nomination is made
in the absence of the candidate. In the event of a tie vote in the election for members of the Executive
Committee or the Committee on Committees, a ballot will be distributed to each Senator in the
appropriate constituency. Ballots are to be returned to the Office of the University Senate within one (1)
week from the date distributed.
12.2.e The elected members of the outgoing Executive Committee and the Committee on Committees shall
continue to serve until the election of new members is held.
12.2.f After the conclusion of the Transition Meeting, any vacancies on standing committees will be filled by
the new Committee on Committees, subject to the approval of the Executive Committee and pending
confirmation by the full Senate at its next regularly scheduled meeting.
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APPENDIX 1
BYLAWS OF THE UNIVERSITY LIBRARY COUNCIL
1. Charge to the Library Council: The University Library Council has the responsibility to provide advice about policy
issues concerning the University Libraries to the University Senate, to the Senior Vice President and Provost, and
to the Dean of Libraries.
A. The Council's Responsibilities to the University Senate:
(1) Make recommendations for major changes and improvements in policies, operations, and services of the
Libraries that represent the concerns and interests of Senate constituencies as well as other users of the
Libraries. Such recommendations should specify the resource implications. Reports and recommendations
to the University Senate shall be submitted to the Senate Executive Committee for placement on the agenda
of the University Senate in the same manner as reports from the Senate's standing committees. It is
expected that the Library Council will also inform the Senior Vice President and Provost in advance of these
legislative recommendations. In addition to the mandatory annual report, the Chair of the Library Council
shall keep the Chair of the Senate informed of the major issues before the Library Council and shall indicate
when action or information items are likely to be forwarded for Senate consideration.
(2) Respond to charges sent to the Library Council by the Senate Executive Committee.
(3) Provide an annual written report of the Library Council's activities, including the status of recommendations
made by the Library Council each year, and of unresolved issues before the Library Council.
B. The Library Council's Responsibilities to the Senior Vice President and Provost:
(1) Advise on the Libraries' budget, space, personnel and staffing, and other resources. It is expected that the
Senior Vice President and Provost will consult the Library Council before undertaking major reviews of the
Libraries with APAC and before preparing the annual budget for the Libraries.
(2) Advise on the Libraries' administrative policies and practices.
(3) Advise on the charges to be given to the committees to review the Dean of Libraries and to conduct the unit
review of the University Libraries based on University policy
(4) Advise on matters concerning the Libraries in conjunction with accreditation review and strategic planning.
(5) Respond to requests for review, analysis, and advice made by the Senior Vice President and Provost.
(6) Meet at least annually with the Senior Vice President and Provost to review the major issues facing the
Libraries and its activities on campus.
(7) The Library Council is responsible for informing the Senior Vice President and Provost of pending reports
and recommendations to the University Senate.
C. The Library Council's Responsibilities to the Dean of Libraries:
(1) Advise on the needs and concerns of diverse constituencies within the campus community with respect to
Library policies, services, and new resources and technology.
(2) Advise on strategies to involve Library users in the initiation, evaluation, and integration of new Library
policies, practices, procedures, and technology. Such strategies might include forums for the discussion of
changes, workshops for adjusting to new technologies, and ongoing programs of Library education.
(3) Advise on operations, policies and new opportunities.
(4) Advise on Library planning including strategic planning and other major plans for Library operation and
development.
29
(5) Review and advise on the Libraries' reports, studies, and proposed initiatives that have significant long-term
resource implications for the Libraries.
(6) Hold at least one (1) meeting each year at which the Dean shall review major issues and plans, summarized
in a State of the Libraries report distributed in advance to the Library Council.
(7) It is expected that the Library Council will adopt a broad campus perspective and that the Dean of the
Libraries will inform the Library Council of the University Libraries’ needs and concerns and seek advice
about major modifications of policies and operations affecting the campus community.
D. To Fulfill Its Responsibilities, the Library Council May:
(1) Undertake investigative studies in matters concerning the University Libraries and recommend solutions to
the University Senate, the Senior Vice President and Provost, the Dean of Libraries, or the general campus
community.
(2) Conduct open hearings on major issues concerning the University Libraries and their activities.
(3) Communicate directly with the campus community on concerns related to support for, policies of, and
services provided by the University Libraries.
2. Composition of the Library Council: The Library Council shall consist of thirteen (13) appointed members and
four (4) ex officio members. The appointed members shall be: the Chair, ten (10) faculty members including at least
one (1) member of the Library faculty, one (1) graduate student, and one (1) undergraduate student. The four (4) ex
officio members shall be a representative of the Office of the Senior Vice President and Provost, a representative of
the Dean of the Libraries Office, a representative of the Division of Information Technology, and the Chair-Elect of
the Senate.
A. Tenure in Office:
(1) The Library Council Chair should be a tenured faculty member appointed for a single three-year term.
Normally, the Chair shall have served as a member of the Library Council. If the Chair is serving as a regular
member of the Library Council at the time of appointment, a new member shall be appointed to serve the
remainder of the term the Chair has vacated. The Senior Vice President and Provost and the Senate
Executive Committee shall reach an agreement on the Library Council Chair, and the joint choice shall be
submitted to the University Senate for its approval.
(2) The remaining ten (10) faculty members shall be appointed for staggered two-year terms. No faculty member
shall serve more than two (2) terms consecutively. For this purpose, members who have served more than
a year should be considered to have served a full term.
(3) The two (2) student members shall be appointed for one-year terms. No student member should serve more
than two (2) terms consecutively. For this purpose, student members who have served more than half their
term should be considered to have served a full term.
(4) The Office of the Senior Vice President and Provost will appoint a member of the Provost's staff as an ex
officio member of the Library Council who will have voice but not vote.
(5) The Dean of Libraries’ Office will appoint an upper-level member of the Libraries’ administrative staff as an
ex officio member of the Library Council who will have voice but no vote.
(6) The Vice President for Information Technology and Chief Information Officer (CIO) will appoint a member of
the Division of Information Technology’s staff as an ex officio member of the Library Council who will have
voice but no vote.
(7) The Chair-Elect of the Senate shall serve as an ex officio member of the Library Council who will have voice
but no vote.
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B. Qualifications of Library Council Members: Successful operation of the Library Council requires that the
members of the Library Council understand the nature of the Libraries and represent the best interests of the
campus as well as the particular interests of their specific constituencies.
1. The Library Council members should be chosen from people who can bring a campus-wide perspective to
their deliberations on Library matters and who have shown interest and willingness to foster a good working
relationship between the Libraries and their users.
2. Library Council members should be selected to represent as broad a range of campus disciplines and
interests as possible. Faculty members should include representatives from both the professional and arts
and sciences colleges, and within these constituencies, representatives of the arts and humanities, social
sciences, and physical and biological sciences.
C. The Appointment Process: In the spring of each year, the Chair of the University Library Council shall notify
the representative of the Office of the Senior Vice President and Provost and the Chair-Elect of the Senate of
the appointments required for the following academic year. The representative of the Office of the Senior Vice
President and Provost and the Chair-Elect of the Senate shall draw up a slate of nominees who will agree to
serve, and the slate will be submitted to the Senior Vice President and Provost and the Committee on
Committees for approval. The list of nominees for Library Council membership shall be submitted to the
University Senate for approval. Ordinarily, the slate will be presented at the same Senate meeting at which other
committee slates are approved. Dates of appointment and beginning of terms shall correspond with those of
Senate committees. Replacement of Library Council members will take place through the same consultative
process as the initial appointment, with submission of names to the Senate occurring as needed.
3. Operation of the Library Council: Effective and efficient Library Council operation will require adequate support
and full cooperation among the Senate, the Senior Vice President and Provost, the Dean, and their offices.
A. The Office of the University Senate or its designee will provide normal committee support to the Council,
including maintaining mailing lists, reproducing Library Council documents, keeping a copy of Library Council
minutes, maintaining files for the Library Council, and arranging meeting rooms.
B. The Office of the Senior Vice President and Provost, through its ex officio Library Council member, will provide
liaison to other administrative units, such as the Office of Institutional Research, Planning and Assessment, for
their reports, data, or assistance. The Office of the University Senate will also provide website space for the
Library Council.
C. The Dean of the Libraries will provide the Library Council with internal data, reports, studies, etc. as needed to
support the Library Council's work. The Dean will also arrange for unit staff to present testimony concerning
such reports as the Library Council finds useful in carrying out its responsibilities. The Dean's assistance to the
committee shall also include providing the Library Council members with the opportunity to attend an appropriate
orientation session dealing with the Libraries.
D. Control of the Library Council's agenda will be the responsibility of the Library Council Chair and the voting
members of the Library Council.
E. While being responsive to the needs of the Senior Vice President and Provost and the Senate in a timely manner
is necessary, the sponsoring parties and the Dean of the Libraries must not attempt to micro-manage the ongoing
operation of the Library Council. In turn the Library Council must not attempt to micro manage the Libraries.
F. The Library Council shall meet as necessary, but in no case less than once per semester. Meetings may be
called by the Chair. In addition, upon receiving a request of any three members of the Library Council, the Chair
shall call a meeting. A majority of the voting members of the Library Council shall constitute a quorum for the
conducting of official business of the Library Council.
4. Operational Relationship of the Library Council to its Sponsors:
A. For purposes of University Senate action, a Library Council created through Senate action will appear in
essentially the same role as a standing committee of the University Senate.
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B. The Chair may present reports and recommendations to the Senate but will not have a vote in Senate
proceedings, unless he or she is a member of the Senate.
C. Since the committees of the Senior Vice President and Provost range widely in form and function, and do not
operate under a formal plan of organization and bylaws, there is no need to specify the Library Council's standing
in the same fashion. For other purposes, such as APAC review of the Unit, the Library Council might be consulted
like a College Advisory Council (that colleges will have under the shared governance plan) could be.
D. The Dean of Libraries will ordinarily meet with the Library Council and have a voice in its deliberations. Since
one of the three main functions of the Library Council is to advise the Dean, the Dean shall not formally be a
member of the Library Council. On formal reports and recommendations of the Library Council to the University
Senate or to the Senior Vice President and Provost, the Dean of the Libraries may send a separate memorandum
to the Senate or the Senior Vice President and Provost, as appropriate, supporting or opposing the report or the
recommendations, and providing rationale for the Dean's position.
5. Review of the Library Council: The Library Council and its operations will be reviewed in conjunction with the
periodic review of the Senate and the Plan.

APPENDIX 2
BYLAWS OF THE UNIVERSITY RESEARCH COUNCIL
{To be inserted once available}

APPENDIX 3
BYLAWS OF THE UNIVERSITY IT COUNCIL
1. Charge to the University Information Technology (IT) Council: The IT Council has the responsibility to facilitate
alignment of vision, priorities, and pace of IT investments and to recommend IT policies to the University Senate and
administration. The IT Council is supported by Working Groups, which facilitate campus-wide communication related
to IT matters.
A. The Council's Responsibilities to the University Senate:
1) Advise on strategic issues involving the University’s use of IT, information security, access, retrieval and
content stewardship, and telecommunication and knowledge dissemination.
2) Bring IT initiatives and proposals to the Senate for consideration and review.
3) Keep the Senate informed of strategic IT matters through periodic updates.
4) Respond to charges sent to the IT Council by the Senate Executive Committee.
5) Provide an annual written report of the IT Council’s activities.
B. The IT Council's Responsibilities to the Vice President for Information Technology and Chief Information
Officer (CIO):
1) Advise on policy recommendations related to campus technology facilities, equipment, software, and
services - particularly in the areas of computing (both academic and administrative), networking, and
telecommunications.
2) Advise on IT planning, including strategic and other major planning for information technology operation and
development.
3) Advise on the Division of Information Technology’s budget, space, and other material resources, in addition
to personnel, staffing and other human resources.
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4) Advise on the Division of Information Technology’s administrative policies and practices.
5) Respond to requests for review, analysis, and advice made by the Vice President for Information Technology
and CIO.
C. The IT Council's Responsibilities to the Deans, the Campus Student Technology Advisory Fee
Committee, and the Campus Community:
1) Ensure the distribution of information concerning available campus technology services and how they might
be best used to serve the campus community.
2) Seek input from current and prospective users concerning types of technology services the campus can
provide.
3) Respond to input from current users concerning the quality of campus technology services.
D. To Fulfill Its Responsibilities, the IT Council May:
1) Investigate matters concerning the Division of Information Technology and recommend solutions to the
University Senate, the Vice President for Information Technology and CIO, or the general campus
community.
2) Conduct open hearings on major issues concerning the Division of Information Technology and its activities.
3) Communicate directly with the campus community on concerns related to the Division of Information
Technology’s services and policies.
2. Organizational Structure of the IT Council: The IT Council shall include five standing Working Groups, each of
which will have a chair.
3. Composition of the IT Council: The IT Council shall consist of eleven appointed members and additional nonvoting ex-officio members. The appointed members shall be: the chair, one staff member, one undergraduate
student, one graduate student, one professional track faculty member, one tenured faculty member, and the chairs
of the five IT Council Working Groups. The non-voting ex-officio members shall be a representative from the
University Libraries; a representative from the Office of the Provost; a representative from the Information
Technology Advisory Committee (ITAC); and the Vice President for Information Technology and CIO. Additional
non-voting ex-officio members may be appointed as needed, by agreement between the Vice President for
Information Technology and CIO and the Senate Executive Committee.
A. Tenure in Office:
1) The IT Council chair should be a tenured faculty member, and is appointed for a single, three-year term.
Normally, the chair shall have served as a member of the IT Council. If the chair is serving as a regular
member of the IT Council at the time of appointment, a new member shall be appointed to serve the
remainder of the term the chair has vacated. The Vice President for Information Technology and CIO and
the Senate Chair shall reach an agreement on the IT Council chair, and the joint choice shall be submitted
to the University Senate for its approval.
2) The five Working Group chairs shall be appointed for staggered two-year terms. No working group chair
shall serve more than two terms consecutively. For this purpose, members who have served more than a
year should be considered to have served a full term.
3) The two faculty members (professional track and tenured) shall be appointed for two-year terms. No faculty
member shall serve more than two terms consecutively. For this purpose, members who have served more
than a year should be considered to have served a full term.
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4) The staff member shall be appointed for a two-year term. No staff member shall serve more than two terms
consecutively. For this purpose, members who have served more than a year should be considered to have
served a full term.
5) The two student members shall be appointed for one-year terms. No student member should serve more
than two terms consecutively. For this purpose, student members who have served more than half their term
should be considered to have served a full term.
6) The Dean of the Libraries will appoint a representative from the University Libraries as a non-voting ex officio
member of the IT Council.
7) The Provost will appoint a representative from the Office of the Provost as a non-voting ex-officio member
of the IT Council.
8) The Information Technology Advisory Committee (ITAC) will appoint a representative from the committee
as a non-voting ex-officio member of the IT Council.
9) The Vice President for Information Technology and CIO, or a designee, shall serve as a non-voting ex-officio
member of the IT Council.
B. Qualifications of IT Council Members: Successful operation of the IT Council requires that its members
understand the nature of the Division of Information Technology and represent the best interests of the campus
as well as the particular interests of their specific constituencies.
1) IT Council members should be chosen from people who can bring a campus-wide perspective to their
deliberations on IT matters and who have shown interest and willingness to foster a good working
relationship between the Division of Information Technology and its users.
2) IT Council members should be selected to represent as broad a range of campus disciplines and interests
as possible. Faculty members should include representatives from the various disciplines on campus
ranging from the arts and humanities and social sciences to the physical and biological sciences and
engineering.
C. The Appointment Process: In the spring of each year, the Senate Office shall notify the Vice President for
Information Technology and CIO and the Chair of the Senate of the appointments required for the following
academic year. The Vice President for Information Technology and CIO and the Chair of the Senate shall draw
up a slate of nominees who will agree to serve, and the slate will be submitted to the Committee on Committees
for approval. The final slate of nominees for IT Council membership shall be submitted to the University Senate
for approval. Ordinarily, the slate will be presented at the same Senate meeting at which other committee slates
are approved. Dates of appointment and beginning of terms shall correspond with those of Senate committees.
Replacement of IT Council members will take place through the same consultative process as the initial
appointment, with the submission of names to the Senate occurring as needed.
4. Operation of the IT Council
A. The Division of Information Technology or its designee will provide normal committee support to the Council,
including maintaining mailing lists, reproducing IT Council documents, keeping IT Council minutes and agendas
on an IT governance website, and arranging meeting rooms.
B. Control of the IT Council's agenda will be the responsibility of the IT Council chair and the voting members of
the IT Council.
C. While being responsive to the needs of the Vice President for Information Technology and CIO and the Senate
in a timely manner is necessary, the Working Groups and the sponsoring parties - as well as the Deans, the
Campus Student Technology Fee Advisory Committee, and the campus community - must not attempt to micro-
34
manage the ongoing operation of the IT Council. In turn, the IT Council must not attempt to micro-manage the
Division of Information Technology.
D. The IT Council should typically meet once every month and shall meet at least once per semester. Meetings will
be scheduled by Division of Information Technology staff, in consultation with the IT Council chair and the Vice
President for Information Technology and CIO.
5. Working Groups of the IT Council: The Working Groups will serve in an advisory capacity to the IT Council.
These groups should carry out research and make recommendations on IT issues, and shall each work with the
appropriate Division of Information Technology staff member, as appointed by the Vice President for Information
Technology and CIO.
A. The five Working Groups shall be:
1) IT Infrastructure Working Group, which focuses on building and maintaining a sound, advanced, secure,
and productive physical information technology infrastructure (including but not limited to facilities, hardware,
networks, and software) capable of supporting broad and effective use by students, faculty, and staff
throughout the institution, including remote University members such as agricultural extension offices.
2) Learning Technologies Working Group, which provides the vision, priorities, and pace for enterprise
learning technology solutions and services to be undertaken on campus. Its work focuses on endorsing the
adoption of new learning technology solutions, as well as making recommendations for upgrading or
decommissioning existing services. Working group members are nominated by the Deans.
3) Research Technologies Working Group, which provides the vision, priorities, and pace for enterprise
research technology solutions and services to be undertaken on campus. Its work focuses on endorsing the
adoption of new research technology solutions, as well as making recommendations for upgrading or
decommissioning existing services. Working group members are nominated by the Deans.
4) Administrative Systems Working Group, which advises the Vice President for Information Technology
and CIO in matters of enterprise-wide administrative system technology decisions and priorities.
5) IT Security Working Group, which advises the Vice President for Information Technology and CIO on IT
security matters. The focus is on securing the integrity of information technology resources, safeguarding
institutional information, protecting the privacy of University community members in their use of IT, and
ensuring the continuity of the institution’s IT resources and information repositories in the face of possible
disaster scenarios.
B. Composition of the Working Groups: Each Working Group will have a chair appointed by the Vice President
for Information Technology and CIO and the Senate Chair for a two-year term. The membership of each Working
Group will be appointed by the Vice President for Information Technology and CIO unless otherwise specified
above (5.A.2 and 3), but will be flexible so that additional members can be engaged in the decision-making and
review process as appropriate. The membership of each Working Group shall include a combination of faculty,
staff, and students.
C. Terms on Working Groups shall be two (2) years for faculty and staff. Appointments to two-year terms shall be
staggered: that is, as far as practical, half of the terms from each faculty or staff constituency shall expire each
year. Terms shall begin on July 1 of the appropriate year.
D. Meetings of the Working Groups: The Working Groups usually meet three to four times a semester.
E. Working Group Responsibilities:
1) Provide knowledge in a particular area and serve as an advisory board, by which the IT Council can
route items for review and comment.
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2) Submit proposals and issues to the IT Council for consideration and/or funding.
3) Assist in the annual review and update of the Information Technology Strategic Plan.
6. Operational Relationship of the IT Council to its Sponsors:
A. For purposes of University Senate action, the IT Council will appear in essentially the same role as a standing
committee of the University Senate.
B. The IT Council chair may present reports and recommendations to the Senate but will not have a vote in Senate
proceedings, unless he or she is a member of the Senate.
C. The Vice President for Information Technology and CIO is an ex-officio member of the IT Council and has a
voice in its deliberations.
7. Review of the IT Council: The IT Council and its operations will be reviewed in conjunction with the periodic review
of the Senate and the Plan.
8. Amendments: Amendments to these Bylaws shall be provided to the IT Council members a minimum of seven
calendar days in advance of any regular meeting. Approval shall require a two-thirds vote of the present and voting
regular membership of the Council. Upon approval, a revised copy of the Bylaws shall be sent to the Senate Office.

APPENDIX 4
CHARTER OF THE UNIVERSITY ATHLETIC COUNCIL
The University of Maryland at College Park is dedicated to higher learning, research, and public service. An
intercollegiate athletic program can significantly contribute to the learning and the public service components of the
Campus Mission. The operation of a successful athletic program fosters spirit, identity and a sense of pride within the
campus community and provides talented student-athletes with the opportunity to enrich their collegiate experience
through participation in a challenging and competitive athletic program. Excellence of the athletic program at College
Park stems not only from successful competition, but more importantly, from the general involvement in the Campus
milieu of student-athletes who will earn degrees and who in other respects, embody qualities with which the institution
can identify. Most importantly, both athletic success and academic integrity are the crucial elements in judging the
excellence of the athletic program at the University of Maryland at College Park.
The importance of faculty involvement and influence in the institutional control and operation of an excellent athletic
program cannot be overestimated. Faculty advice and participation will enhance the integrity of the athletic program in
terms of academic performance, rules compliance, and compatibility of athletic programs with the mission of the campus.
PURPOSE OF THE ATHLETIC COUNCIL
First and foremost, the Athletic Council exists to help the University develop and maintain the best possible intercollegiate
athletic program consistent with the academic integrity of the institution and the academic and social development of
student athletes. The Athletic Council is the primary body, which advises the President on all matters relating to
intercollegiate athletics. It is responsible for formulation and recommendation of policy matters affecting intercollegiate
athletics and for monitoring the implementation of such policy by the intercollegiate athletics program. The Council, on
behalf of the President, provides the necessary faculty input and participation in intercollegiate athletics as required by
the Big Ten Conference, National Collegiate Athletic Association and the University of Maryland at College Park. The
Council does not execute policy but serves to influence policy development and administration.
This document delineates the responsibilities, processes, and membership of the Athletic Council at the University of
Maryland at College Park. It is expected that the Council will be proactive in its task of preparing policy recommendations
and monitoring their implementation by the intercollegiate athletics program. The Council expects to have the full support
of the Campus in the responsible performance of its duties.
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FUNCTION/DUTIES OF THE ATHLETIC COUNCIL
The major function of the Athletic Council is to assist the President and the Director of Intercollegiate Athletics in the
exercise of “institutional responsibility and control of intercollegiate athletics” as required by the constitution of the Big
Ten Conference, the National Collegiate Athletic Association and the University of Maryland at College Park. The Council
functions in advisory, compliance, liaison, and representative capacities. The Athletic Council shall meet at least four
times each year, twice in each semester, and at such other times as needed to carry out the duties of the Council.
Specific duties of the Council shall include but not be limited to the following:
1. Promote an understanding of intercollegiate athletics among faculty, students, staff, alumni and other members of
the University of Maryland at College Park community.
2. Promote the adoption and implementation of appropriate policies for the admission and continuing eligibility of
student athletes at the University of Maryland at College Park.
3. Monitor the preparation of the athletic budget by the Athletic Director during the regular budgetary process and
make recommendations to the Athletic Director and the President concerning sources (i.e. student athletic fees)
and allocations of funds.
4. Participation in the selection process for the Director of Intercollegiate Athletics and the head coaches in all sports
including, if possible, informal meetings of the final candidates with the Executive Committee in the interview
process. A faculty member from the Athletic Council should be included on all search committees for head coaches.
5. Establish criteria and make recommendations, with the advice of the Athletic Director, regarding which sports shall
be certified as intercollegiate sports.
6. Recommend policies concerning athletic schedules, practice, the number of contests to be played each year in
each sport and the NCAA category of schools with which it is desirable to compete.
7. Establish guidelines for and make recommendations regarding the acceptance of invitations to post-season events,
special holiday games, or other events outside the regular season schedule.
8. Review and formulate policies concerned with substance abuse that will provide protection to the health of studentathletes and ensure that such policies have a strong educational emphasis.
9. Review and endorse policy on physical facilities necessary for the conduct of a competitive Division I-A program.
10. Review and formulate policies on recruitment and the awarding of athletic grants and scholarships to studentathletes who meet eligibility standards.
11. Review and approve the criteria for departmental awards in recognition of athletic and academic achievement.
12. Review athletic event price schedules, seating priorities and allocation of tickets to various groups.
13. Monitor the advisement, academic support and counseling services available to student-athletes.
14. Review and formulate policy concerning the conduct of home athletic contests, particularly with respect to the
protection and safety of participants and spectators.
15. Review and formulate policy regarding the expectations of and behavior of coaches and student-athletes.
16. Review and formulate policy regarding the expectations of and behavior of cheerleaders and their advisors.
17. Assist with the development of official reports to be submitted by the President for filing with the conference or
appropriate associations.
18. Review with appropriate authorities the financial audits of the Department of Intercollegiate Athletics.
19. Monitor the activities of the Department of Intercollegiate Athletics to make sure that they are in compliance with
Conference (Big Ten) and Association (NCAA) bylaws, regulations and legislation.
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In fulfilling its functions/duties, the Athletic Council
• must maintain confidentiality;
• shall have available to it complete information on all items which appear for its consideration and shall have full
opportunity for discussion of each item before action is taken;
• shall have available full and current information on the financial, academic and related activities of the
intercollegiate athletics program; and
• is authorized to recommend to the President the employment of experts from outside the Campus when their
advice is needed.
RESPONSIBILITIES OF THE CHAIR OF THE ATHLETIC COUNCIL
The Athletic Council has a Chair who is selected by the President from the faculty. The duties of the Chair shall include:
1. Serve as a spokesperson for the Council in all contacts with the media.
2. Serve as the Faculty Representative to the Big Ten Conference and the National Collegiate Athletic Association
(NCAA).
3. Chair meetings of the Athletic Council and the Executive Committee of the Council.
4. Call regular meetings of the Athletic Council and such special meetings as may be necessary.
5. Prepare the agenda for meetings of the Athletic Council and of the Executive Committee of the Council.
6. Represent the campus, as authorized by the President, at meetings of the NCAA, Big Ten, United States
Intercollegiate Lacrosse Association, United States Olympic Committee, Intercollegiate Athletic Association of
America, College Football Association and other groups which establish international, national and regional policies
for intercollegiate athletics.
7. Advise the President and serve as spokesperson to the faculty on behalf of the President on appropriate matters.
8. Report to the President on all actions taken by the Athletic Council.
9. Work with the Director of Intercollegiate Athletics in coordinating and carrying out the functions of the Athletic
Council.
10. Monitor activities of the Department of Intercollegiate Athletics and confer regularly with the President on matters
which should come to the President’s attention.
11. Ensure that required reports and recommendations from the Athletic Council are provided to the President.
12. Report to the President and the Athletic Director on the concerns of the Athletic Council relative to athletics and to
interpret to the faculty and other groups the University’s athletic policies and activities.
13. Ensure that all actions of the Chair and the Executive Committee made on behalf of the Council are properly recorded
and reported to the full membership of the Council in a timely manner.
14. Coordinate with the President’s Office all financial support necessary to carry out the duties of Chair, including the
development of an annual budget for this support; and the approval of all requests for expenditures and expense
reimbursements made for this purpose. The President’s Office is the administrative unit responsible for providing
appropriate financial support to the Chair of the Athletic Council/Faculty Athletic Representative, and for approving
both the annual budget request for this support as well as all expenditures, and expense reimbursements made for
this purpose.
15. Know, recognize, and comply with the laws, policies, rules and regulations governing the University and its
38
employees, and the rules of the National Collegiate Athletic Association (the “NCAA”) and the Big Ten. Inform the
Athletic Department Compliance Officer immediately of any suspected violation. Assist, as requested, in the
investigation and reporting of those violations.
RESPONSIBILITIES OF THE VICE CHAIR OF THE ATHLETIC COUNCIL
The Athletic Council has a Vice-Chair who is selected by the President from the faculty. The duties of the Vice-Chair
shall include:
1. Assist the Chair of the Council with conducting the business and meeting of the Council.
2. Conduct meetings of the Council in the absence of the Chair.
3. Write periodic articles for University publications about the actions of the Council.
4. Serve on the Executive Committee of the Council.
5. Coordinate the activities of and serve as an ex officio member to standing committees of the Council.
6. Know, recognize, and comply with the laws, policies, rules and regulations governing the University and its
employees, and the rules of the National Collegiate Athletic Association (the “NCAA”) and the Big Ten Inform the
Athletic Department Compliance Officer immediately of any suspected violation. Assist, as requested, in the
investigation and reporting of those violations.
ATHLETIC COUNCIL MEMBERSHIP
Intercollegiate Athletics plays an important role in fostering pride and spirit in the University community. The Athletic
Council membership is designed to be representative of this community and shall consist of faculty, administration, staff,
students and alumni. The membership shall include minorities, women and men, and thorough consideration will be
given to ensure a balanced representation on the Council. The Athletic Council shall consist of twenty voting and five
non-voting members appointed by the President or elected by the Senate as follows:
Voting Members of the Athletic Council
• The Athletic Council has a Chair who is selected by the President from the faculty. The duration of the Chair’s
membership on the Council is determined by the President. The initial appointment is for a five year term which
may be renewed by the President.
• The Athletic Council has a Vice-Chair who is selected by the President from the faculty. The duration of the ViceChair’s membership on the Council is determined by the President. The initial appointment is for a three year
term which may be renewed by the President.
• Seven faculty members of the Athletic Council will be elected by the Senate. These elected faculty members will
serve for a three year period and are not eligible to serve a second consecutive three year period. The Senate
should make every effort to assure diversity among the elected members.
• The Faculty member who is Chair of the Campus Affairs Committee of the Senate or a designee from the
Committee who must be a faculty member is a member of the Athletic Council.
• One Academic Dean appointed by the Provost. The appointment is for a one year term which may be renewed
by the Provost.
• Two staff members, one who is appointed by the President for a three year period and one who is elected for a
three year period by the Senate. These staff members will serve on a staggered basis and are not eligible to
serve a second consecutive three year period.
• The Vice President for Student Affairs.
• One representative from the “M” Club. The appointment is for one year.
39
• One representative from the Terrapin Club. The appointment is for one year.
• One student representative from the Student Government Association. The appointment is for one year.
• One undergraduate female athlete. The appointment is for two years and the student should maintain eligibility
in her sport.
• One undergraduate male athlete. The appointment is for two years and the student should maintain eligibility in
his sport.
• One graduate student. The appointment is for two years and the student should maintain good standing in the
Graduate School.
Non-Voting Members of the Athletic Council
• The Director of Intercollegiate Athletics.
• A Representative from the President’s Office.
• A Representative of the Office of General Counsel.
• The Director of the Student Health Services.
• The Director of the Office of Alumni Programs for the University of Maryland at College Park.
• A current head coach selected by the coaches as their representative. This appointment will be a one-year
appointment with a three year limit.
In making all non-elected appointments to the Athletic Council, the President should solicit recommendations from the
following advisory groups or persons: Executive Committee of the Athletic Council, President of the Student Government
Association, President of the Graduate Student Government, Dean of the Graduate School, and Director of
Intercollegiate Athletics. The term of office of all members of the Council shall begin with the first meeting of the new
academic year.
Vacancies occurring on the Council due to resignation or other cause will be filled as they occur. If the vacancy is one
of the members of the Council elected by the Senate, the Senate will be asked to elect a replacement to fill the vacancy.
For all other vacancies, the President will solicit nominations from the appropriate groups and appoint a replacement to
fill the remainder of the unexpired term. Persons appointed to fill a partial term on the Council will be eligible for election
or appointment to a full term as appropriate for their membership category.
COMMITTEES OF THE ATHLETIC COUNCIL
Committees of the Athletic Council shall include an Executive Committee, Standing Committees of the Council, and AdHoc Committees as needed. The major responsibilities and membership of these Committees of the Athletic Council
follow.
1. Executive Committee. The membership of the Committee is as follows: The Chair of the Athletic Council who will
serve as chair, the Vice-Chair of the Athletic Council, chairs of the five standing committees of the Athletic Council,
the representative from the President’s office, and a staff or student member of the Athletic Council. If one or more
of the Chairs of the standing committees are not faculty, the membership of the Executive Committee will be adjusted
to include four faculty in addition to the Chair. Total membership of the Executive Committee will not exceed eight
at any time. The responsibilities of the Executive Committee shall include the following:
• Meet on matters calling for immediate action and at times when meetings of the full Athletic Council are not
possible.
• Identify and assign problems to standing subcommittees and ad-hoc committees for study and receive reports
from these committees.
40
• Serve as the personnel committee of the Council upon request of the President.
• Review compliance reports submitted by the Department of Intercollegiate Athletics and ensure that the
Department is in compliance with all Conference and Association policies.
• Advise the President on an emergency basis.
• Recommend faculty and staff for membership on the Athletic Council.
2. Standing Committees of the Athletic Council. The Chair of the Athletic Council will select the Chairs of the
Standing Committees and will appoint each committee and, with the exception of the Academic Committee, will
appoint each committee after soliciting volunteers from the Council membership.
a. Academic Committee. All faculty members of the Council are members of the committee. The general role of
the Academic Committee is to ensure that appropriate academic standards are established and maintained for
all student-athletes and that all participants recognize the priority of successful academic performance by all
student-athletes. In fulfilling this function, the Committee shall make appropriate recommendations to the Athletic
Council. In particular, the Committee shall have the following duties:
• Recommend policies and procedures regarding standards and criteria for admission of student-athletes.
• Recommend academic policies and procedures regarding standards and criteria for continuing eligibility
of student-athletes to participate in intercollegiate sports.
• Consider and decide academic appeals of student-athletes concerned with eligibility.
• Review every semester the academic program and progress of student-athletes.
• Recommend policies for and monitor the activities of the academic support services provided to the
student-athletes.
• Recommend policies regarding post-season and tournament participation by athletic teams.
• Recommend policies regarding scheduling and practice time.
b. Budget and Facilities Committee. The general purpose of this Committee is to monitor but not manage those
activities of the Athletic Department pertaining to budget and facilities. In fulfilling this function, the Committee
shall make appropriate recommendations to the Athletic Council. More specifically, responsibilities of the
Committee shall include the following:
• Monitor the preparation of the athletic budget(s) by the Director of Intercollegiate Athletics.
• Review and analyze for the Council the final budget(s) submitted by the Director of Intercollegiate
Athletics to the President.
• Establish criteria and make recommendations, with the advice of the Director of Intercollegiate Athletics,
regarding which sports shall be certified as intercollegiate sports.
• Review policies regarding the number and distribution of athletic scholarships to be awarded annually.
• Review and recommend policies for athletic event price schedules, seating priorities and allocation of
tickets to various groups.
• Review and recommend policies regarding utilization and development of intercollegiate athletic
facilities.
• Monitor the financial accountability of the Department of Intercollegiate Athletics.
c. Student Life Committee. This Committee is concerned with all non-academic aspects of the student-athlete’s
41
involvement with the University. In fulfilling this function, the Committee shall make appropriate
recommendations to the Athletic Council. More specifically, the responsibilities of the Committee shall include
the following:
• Review and recommend policies concerning the nature and type of health screening and drug testing.
• Review and recommend policies regarding practice schedules.
• Review and recommend policies for determining when health and other non-academic factors will be used
to restrict a student’s involvement in intercollegiate athletics.
• Review and recommend policies for and monitor activities of non-academic support programs and
placement services.
• Review and recommend policies regarding scholarship awards and retention of these awards.
• Review and recommend policies for housing assignments.
• Assist the Athletic Council in assuring the personal and social development of all student-athletes and their
full integration into campus life.
d. External Affairs Committee. This Committee is concerned with external activities of the Department of
Intercollegiate Athletics. In fulfilling this function, the Committee shall make appropriate recommendations to the
Athletic Council. More specifically, the responsibilities of the Committee shall include the following:
• Review and endorse fundraising activities.
• Review and recommend policies for complementary distribution of tickets to athletic events.
• Review and recommend guidelines and/or policies for all sports marketing activities (i.e. sports camps,
special events, endorsements, etc.)
• Review and recommend guidelines and/or policies for interactions with alumni and friends of the Athletic
Department including the Terrapin Club, the “M” Club, and the Maryland Education Foundation.
• Review and recommend policies and/or guidelines for all media interactions.
e. Professional Sports Counseling Panel (PSCP). The PSCP is a committee of the Athletic Council authorized
under NCAA by-law 12.3.4 to advise and assist student athletes in preparation for professional athletic careers.
Consonant with its charge, the University of Maryland, College Park PSCP provides:
• Education and advice to student athletes about NCAA amateurism rules and professional sports careers.
• Oversight to the Athletic Department’s implementation of University and NCAA regulations regarding
contacts between student athletes and agents.
• Advice to the Athletic Council on matters related to its charge.
3. Ad-Hoc Committees. The Chair of the Athletic Council, upon advice of the Council, will appoint Ad-Hoc Committees
as needed. Membership on these committees will be on a volunteer basis or by appointment by the Chair of the
Council after seeking advice from the Executive Committee.
MEETINGS OF THE ATHLETIC COUNCIL
The Chair of the Council serves as the spokesperson for the Council. Meetings of the Council are open only to Council
members and invited guests. Individuals who are not members of the Council, but who wish to attend a specific meeting
should seek the prior approval of the Chair. Information provided to Council members concerning specific personnel or
compliance matters will not be divulged by individual members without permission of the Chair.
42

APPENDIX 5
PROCEDURES FOR ELECTIONS OF UMCP REPRESENTATIVES TO THE
COUNCIL OF UNIVERSITY SYSTEM FACULTY (CUSF)
The Chair of CUSF is not a member of CUSF. Thus, if the Chair is from College Park, a replacement must be named.
At the end of his/her term as Chair, if his/her term on CUSF is not finished, he/she resumes his/her position as a CUSF
member.
The normal term for CUSF representatives is three (3) years, with two alternates serving three (3) year terms; if both
alternates are elected at the same time, priority to be a replacement shall be in order of votes received. If a regular
representative is unable to serve out his/her term, an alternate replaces him/her for the remainder of the term, and a
new alternate is named. The replacement representative shall be chosen in order of number of votes received. The
Office of the University Senate will identify a replacement alternate subject to confirmation by the Senate Executive
Committee.
The University Senate will elect representatives to CUSF each spring. The Senate Nominations Committee will solicit
candidates and will present a slate to the Chair of the Senate with at least one (1) candidate for each vacant position to
be filled. At the Transitional Meeting of the Senate, faculty Senators will vote to elect representatives to CUSF. Each
faculty Senator shall have as many votes as there are open positions. If there are more candidates than positions, the
person(s) receiving the most votes, in order, are declared representatives. The person receiving the next most votes is
declared alternate. The remaining person, in order of vote tally, will be asked to move into the alternate position if the
previous paragraph comes in to play. A record of the outcome of the election will be retained by the Executive Secretary
and Director of the University Senate. If there are not sufficient candidates, or the pool of candidates is exhausted,
representatives are chosen by the Executive Committee.

APPENDIX 6
PROCEDURES FOR ELECTIONS OF UMCP REPRESENTATIVES TO THE
COUNCIL OF UNIVERSITY SYSTEM STAFF (CUSS)
The mission of the Council of University System Staff (CUSS) is to provide a voice for Staff employee concerns in
reference to basic decisions that affect the welfare of the University System of Maryland (USM) and its employees.
CUSS speaks for all non-exempt and exempt staff employees on Regular and Contingent II Status, who are not
represented by a union under collective bargaining.
CUSS is comprised of Staff employees representing each USM institution and the USM Office (USMO). Institution
membership is proportionate to the number of Staff employees at the individual institutions, with a minimum of two (2)
primary members and two (2) alternate members per institution. Representation on CUSS from each constituent
institution is apportioned according to the following formula: 1 to 999 eligible employees, 2 representatives; over 1000
eligible employees, 3 representatives. Staff at each constituent institution shall also select an alternate who shall
substitute for a regular member of CUSS when needed. Alternates should be selected at the same time and in the same
manner as regular members. A delegation may include more than one (1) alternate who is eligible to cast a vote for an
absent member provided the member has given prior notification to the Chair of CUSS. The University of Maryland,
College Park is entitled to three (3) representatives, and up to three (3) alternates.
As defined in 6.10.f of the Senate Bylaws, the Senate Staff Affairs Committee is responsible for administering the CUSS
nomination and election process. Definitions of eligible staff shall be determined by the Board of Regents and CUSS.
The CUSS elections will be administered in the spring semester every other year, as the terms of the current CUSS
representatives are expiring. The Staff Affairs Committee will solicit candidates from the eligible staff population and will
present ballots to the same population with at least one (1) candidate for each vacant position to be filled. Eligible staff
employees will vote to elect representatives to CUSS. If there are more candidates than positions, the person(s) receiving
the most votes, in order, are declared representatives. The person(s) receiving the next most votes are declared
alternate(s). A record of the outcome of the election will be retained by the Executive Secretary and Director of the
University Senate.
New members shall begin their terms August 1. The normal term for CUSS representatives and alternates is two (2)
years. If a regular representative is unable to serve out his/her term, an alternate replaces him/her for the remainder of
the term, and a new alternate is named. The replacement representative shall be chosen in order of number of votes
received.
43

APPENDIX 7
PROCEDURES FOR REVIEW OF COLLEGE AND SCHOOL PLANS OF ORGANIZATION
1. In accordance with Article 11 of the Plan, each College, School, Department and other Academic Program, and the
Library, shall have a Plan of Organization.
a. The Plan of Organization of each College, School, and the Library shall be reviewed by the University Senate
according to the procedures detailed in section 2 of this appendix. All revisions to such Plans of Organization
must be approved by the University Senate and the President prior to taking effect.
b. The Plan of Organization of a Department or other Academic Program shall be reviewed and revised by the
Faculty Advisory Committee of the College to which it belongs. In the review and revision of such Plans, the
University Senate may act in an advisory capacity if asked to do so by the College.
2. Each College, School, and the Library shall review and revise its Plan of Organization in accordance with Article
11.3 of the Plan and shall submit it to the University Senate for review.
a. Revised Plans of Organization shall be reviewed by the Senate Elections, Representation, and Governance
(ERG) Committee for compliance with the University’s Plan of Organization, University policy, and best
practices of shared governance.
b. The Senate Faculty Affairs Committee shall review the Appointment, Promotion, and Tenure or Permanent
Status section of each Plan and any related documentation for compliance with the University’s APT Policy.
The Senate Faculty Affairs Committee shall also review the Appointment, Evaluation, and Promotion Policy
and any related documentation for compliance with University policies on professional track faculty and the
University’s Guidelines for Appointment, Evaluation, and Promotion of Professional Track Faculty.
c. The ERG and Faculty Affairs Committees shall communicate any concerns or requested revisions to the
respective College, School, or Library.
d. Once all necessary revisions have been made, the ERG and Faculty Affairs Committees shall certify that
they find the Plan to be in compliance and the revised Plan of Organization shall be submitted to the College
Assembly or equivalent for approval.
e. Upon approval of the College Assembly or equivalent, the ERG Committee shall submit the revised Plan
and its accompanying report to the Senate Executive Committee for review and placement on the Senate
Agenda.
f. The revised Plan of Organization shall require final approval by the University Senate and the President.
3. During the initial implementation of a recently approved Plan of Organization, a College, School, or the Library may
submit additional minimal or technical amendments to the Senate within one year of final approval by the University
President. These revisions will undergo an expedited review process by the Senate ERG Committee, and by the
Faculty Affairs Committee if appropriate. The committee(s) shall review only those amendments submitted by the
College, School, or the Library, and shall not conduct a full review of the Plan. Upon approval by the ERG Committee
(and the Faculty Affairs Committee, if necessary), the amendments shall be submitted to the College Assembly, the
Senate Executive Committee, the Senate, and the President according to the procedures outlined above in section
2 d-f.
4. Until a revised Plan of Organization is approved by the University Senate and President, the version of the Plan of
Organization of each College, School, and the Library that was most recently approved by the University Senate
and President remains in effect, and provides the rules under which the College, School, or the Library must review
and approve future revisions to its Plan. The University Plan of Organization supersedes any provisions in the Plan
of any College, School, the Library, Department, or Academic Program that are in conflict with the purpose,
applicability, or intent of the University Plan.
44

Dates of Approval, Updates and Amendments to the Senate Bylaws
Approved, Campus Senate, October 9, 1986 Amended, April 4, 2005
Approved, Board of Regents, February 6, 1987 Amended, May 15, 2007
Updated, July 11, 1988 Amended, May 8, 2008
Amended, February 13, 1986 Amended, October 16, 2008
Amended, December 7, 1986 Amended, February 9, 2009
Amended, May 7, 1990 Amended, May 4, 2009
Amended, September 13, 1990 Amended, November 12, 2009
Amended, November 15, 1990 Amended, March 3, 2010
Amended, October 14, 1993 Amended, February 9, 2011
Amended, December 6, 1993 Amended, May 4, 2011
Amended, March 31, 1994 Amended, March 8, 2012
Amended, April 18, 1994 Amended, April 19, 2012
Amended, May 5, 1994 Amended, May 2, 2013
Amended, November 10, 1994 Amended September 18, 2013
Amended, August 28, 1996 Amended, April 15, 2015
Amended, May 15, 1997 Approved after 2015 Plan of Org Review, May 4, 2015
Amended, March 5, 1998 Amended, November 20, 2015
Amended, April 2, 1998 Amended, December 14, 2015
Amended, April 6, 2000 Amended, February 18, 2016
Amended, February 12, 2001 Amended, March 18, 2016
Amended, September 19, 2002 Amended March 24, 2017
Amended, February 3, 2003 Amended November 8, 2017
Amended, October 16, 2003 Amended May 3, 2019
Amended, April 19, 2004